Coordinator Facility Service

4142 Evonik Corporation_4142; Pasadena (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Evonik is seeking an Administrative Assistant in Pasadena, TX to support management with travel logistics, expense reporting, purchasing, and communications. You will coordinate meetings, supervise visitor processes, and liaise with IT, HR, and operations to keep processes running smoothly.

Candidates should demonstrate excellent written and verbal communication, strong MS Office skills, and a proven ability to work independently with a structured approach.

Qualifications

• Excellent written and verbal communication skills needed to interface with high-level internal and external contacts.
• Competency in all MS Office applications required.
• Competency in SAP is strongly preferred.
• Composes and edits letters, memoranda, reports and presentations; generates and revises correspondence.
• Must have basic mathematical calculations.
• Should have excellent organizational skills, be a self-starter and have a minimum of 3 years of experience as an administrative assistant.

Responsibilities

• Assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence.
• Monitor cameras - gate operations and admin building; verify visitors and maintain a visitor log.
• Check in contractors and visitors, greet guests, issue badges and parking permits.
• Coordinate agendas and support for visitors, including meetings logistics.
• Liaise with Corporate Services IT, FS, and HR as necessary (IT forms, invoices).
• Serve as back-up for ADP time management and Proquis document management.
• Manage the sites protective clothing inventory and entry SAP confirmations for site engineers.
• Order items via ARIBA for site maintenance and turnover preparations.
• Coordinate with ESSHQ manager for site turnarounds.

Skills

Excellent communication

MS Office proficiency

Self-starter

Organizational skills

3+ years administrative experience

Tools

SAP

Concur

ARIBA

Proquis

Job description

What we offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed. Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special! Find out more about the many benefits we offer: https://www.evonik.com/en/careers/why.html Meet the team and get to know the people behind Evonik: https://www.evonik.com/en/news/meet-the-team.html

PRINCIPAL ACCOUNTABILITIES:

• Assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence i.e. letters, e‑mail, reports, presentations, and other business‑related documents
• Monitor cameras - gate operations and admin building. Ensure that unauthorized people do not enter the premises. Verify visitors and maintain a visitor log of incoming and outgoing.
• Check in contractors and visitors, greet guests, issue badges, parking permits and radio. Contact hosts if needed to direct visitors to meeting points in the plant.
• Coordinate agendas/support for visitors. This includes but is not limited to developing agendas, making dinner reservations, ordering meals, coordinating transportation and temporary office space, scheduling meetings, and reserving meeting rooms.
• Liaise with Corporate Services IT, FS, and HR as necessary. This includes but is not limited to filling out IT forms and submitting invoices.
• Serve as back‑up for ADP time management and Proquis document management.
• Manage the sites protective clothing inventory.
• Maintain plant radios and upkeep of equipment.
• Enter SAP confirmations for site Plant engineers and generate purchase requisitions.
• Ordering items via ARIBA for the site as needed to maintain proper inventory.
• Coordinate with site ESSHQ manager helping with preparations for site turnarounds.

EDUCATION AND EXPERIENCE:

• Excellent written and verbal communication skills needed to interface with high‑level internal and external contacts, outside groups/agencies in a courteous highly professional and effective manner.
• Competency in all MS Office applications required.
• Competency in SAP is strongly preferred.
• Composes and edits letters, memoranda, reports and presentations; generates and revises correspondence and handles processing of a variety of reports and paperwork.
• Must have basic mathematical calculations.
• Should have excellent organizational skills, be a self‑starter and have a minimum of 3 years of experience as an administrative assistance.

The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.

This is your opportunity to join a thriving global organization that combines cutting‑edge science, technology and engineering with world‑class business services to create solutions that answer real‑world problems. If you join us, we’ll expect you to take ownership of your work, team up with other great minds, and add your name to creations that make a positive difference for generations. As one of the world leaders in specialty chemicals operating in more than 100 countries with over 32,000 employees, we need your diversity of thought to make us better. In return for your passion, initiative and creativity, you’ll enjoy opportunities to improve and to be respected for your contribution.