Coordinator Facility Service

Evonik; Pasadena (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Evonik in Pasadena, Texas is seeking an Administrative Assistant to support management staff with travel coordination, document preparation, and office operations. The role involves security-related tasks, visitor management, and collaboration with IT, HR and Facilities teams.

The successful candidate will have strong written and verbal communication, MS Office proficiency, and at least 3 years of administrative experience. This position is office-based at the site in Pasadena.

Qualifications

• Excellent written and verbal communication with high-level internal/external contacts.
• Proficiency in MS Office applications; SAP experience preferred.
• Ability to compose and edit letters, reports, and presentations.
• Strong organizational skills; self-starter with 3+ years of admin experience.
• Basic math skills.

Responsibilities

• Coordinate travel arrangements, file expense reports in Concur, order office supplies, and prepare correspondence.
• Monitor gate cameras and manage visitor logs to ensure security and compliance.
• Check in contractors and visitors, issue badges and parking permits, and direct guests to meetings.
• Coordinate agendas, meetings, meals, transportation, and meeting room reservations.
• Liaise with IT, Facilities, and HR for required IT forms and invoices.
• Serve as back-up for ADP time management and document management systems.
• Manage site protective clothing inventory and plant radios upkeep.
• Enter SAP confirmations for site engineers and generate purchase requisitions.
• Order items via ARIBA to maintain inventory for the site.
• Coordinate with ESSHQ manager on preparations for site turnarounds.

Skills

Communication skills

MS Office

Editing / writing

Mathematics

Organizational skills

Admin experience (3+ yrs)

Tools

SAP

Concur

Job description

What We Offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

What We Offer

At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special!

Find out more about the many benefits we offer:

https://www.evonik.com/en/careers/why.html

Meet the team and get to know the people behind Evonik:

https://www.evonik.com/en/news/meet-the-team.html

PRINCIPAL ACCOUNTABILITIES

• Assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence i.e. letters, e-mail, reports, presentations, and other business-related documents
• Monitor cameras - gate operations and admin building. Ensure that unauthorized people do not enter the premises. Verify visitors and maintain a visitor log of incoming and outgoing.
• Check in contractors and visitors, greet guests, issue badges, parking permits and radio. Contact hosts if needed to direct visitors to meeting points in the plant
• Coordinate agendas/support for visitors. This includes but is not limited to developing agendas, making dinner reservations, ordering meals, coordinating transportation and temporary office space, scheduling meetings, and reserving meeting rooms
• Liaise with Corporate Services IT, FS, and HR as necessary. This includes but is not limited to filling out IT forms and submitting invoices
• Serve as back-up for ADP time management and Proquis document management
• Manage the sites protective clothing inventory
• Maintain plant radios and upkeep of equipment
• Enter SAP confirmations for site Plant engineers and generate purchase requisitions
• Ordering items via ARIBA for the site as needed to maintain proper inventory
• Coordinate with site ESSHQ manager helping with preparations for site turnarounds

EDUCATION AND EXPERIENCE

• Excellent written and verbal communication skills needed to interface with high-level internal and external contacts, outside groups/agencies in a courteous highly professional and effective manner.
• Competency in all MS Office applications required. Competency in SAP is strongly preferred.
• Composes and edits letters, memoranda, reports and presentations; generates and revises correspondence and handles processing of a variety of reports and paperwork.
• Must be able to perform basic mathematical calculations.
• Should have excellent organizational skills, be a self-starter and have a minimum of 3 years of experience as an administrative assistance

The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.