Facilities & Admin Coordinator — Visitor & Site Ops

Socket.dev; Pasadena (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Evonik Corporation, based in Pasadena, TX, seeks an experienced Administrative Assistant to support management staff with travel, expense reporting, and document preparation. You will manage visitor logistics, coordinate meetings, and liaison with IT, HR, and facilities teams.

Applicants should have strong MS Office skills, SAP familiarity, and at least 3 years of administrative experience. The role emphasizes professionalism, accuracy, and proactive communication in a corporate environment.

Qualifications

• Excellent written and verbal communication skills needed to interface with high-level internal and external contacts, outside groups/agencies in a courteous highly professional and effective manner.

Responsibilities

• Assist in coordinating travel, filing expense reports in Concur for management staff, ordering office supplies, and preparing correspondence i.e. letters, e-mail, reports, presentations, and other business-related documents
• Monitor cameras - gate operations and admin building. Ensure that unauthorized people do not enter the premises. Verify visitors and maintain a visitor log of incoming and outgoing.
• Check in contractors and visitors, greet guests, issue badges, parking permits and radio. Contact hosts if needed to direct visitors to meeting points in the plant
• Coordinate agendas/support for visitors. This includes but is not limited to developing agendas, making dinner reservations, ordering meals, coordinating transportation and temporary office space, scheduling meetings, and reserving meeting rooms
• Liaise with Corporate Services IT, FS, and HR as necessary. This includes but is not limited to filling out IT forms and submitting invoices
• Serve as back-up for ADP time management and Proquis document management
• Manage the sites protective clothing inventory
• Maintain plant radios and upkeep of equipment
• Enter SAP confirmations for site Plant engineers and generate purchase requisitions
• Ordering items via ARIBA for the site as needed to maintain proper inventory
• Coordinate with site ESSHQ manager helping with preparations for site turnarounds

Skills

Communication skills

MS Office

Education

3+ years administrative experience

Tools

SAP

Job description

Evonik Corporation, based in Pasadena, TX, seeks an experienced Administrative Assistant to support management staff with travel, expense reporting, and document preparation. You will manage visitor logistics, coordinate meetings, and liaison with IT, HR, and facilities teams.

Applicants should have strong MS Office skills, SAP familiarity, and at least 3 years of administrative experience. The role emphasizes professionalism, accuracy, and proactive communication in a corporate environment.