Site-Based Project Document Control Specialist

Jacobs; Santa Cruz (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Stock purchase program

Deferred compensation plan

PPTO (paid time off)

Job summary

Jacobs Site Based Project Assistant is sought to support the project team with on-site document management and controls. You will coordinate document reviews, revisions, and distribution while ensuring compliance with contract requirements and production standards.

You will also train users, handle day-to-day document control tasks, and contribute to project administrative support, with opportunities to grow within Jacobs' global organization.

Qualifications

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents.
• Proven change management and document lifecycle management.
• Willing to work in an office or project site location 4-5 days per week.
• Experience with ProjectWise, SharePoint, EDMS, and MS Office; advanced Excel preferred.
• Ability to manage large volumes of documentation accurately.
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving mindset.

Responsibilities

• Manage, track, and maintain controlled documents throughout their lifecycle.
• Review documents for accuracy, formatting, and revision control.
• Coordinate document approvals, reviews, and distribution with stakeholders.
• Ensure contract requirements are met and documents meet production standards.
• Train project participants in practical application of systems.
• Provide site-based administrative support to the project team.
• Explore knowledge sharing across Jacobs' global operations.

Skills

Document control

Version control

MS Excel

SharePoint

ProjectWise

Attention to detail

Education

Associate or Bachelor's degree

Tools

ProjectWise

SharePoint

EDMS

Job description

Jacobs Site Based Project Assistant is sought to support the project team with on-site document management and controls. You will coordinate document reviews, revisions, and distribution while ensuring compliance with contract requirements and production standards.

You will also train users, handle day-to-day document control tasks, and contribute to project administrative support, with opportunities to grow within Jacobs' global organization.