Site Based Project Assistant

Jacobs; Sunnyvale (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock purchase opportunities

PPTO policy

Job summary

Jacobs is seeking a Site Based Project Assistant to support document control on a major project in Sunnyvale. You will oversee identification, control and change of documents linked to the project, and manage day-to-day records tasks.

This role interacts with internal teams, clients, and external stakeholders to ensure compliance and up-to-date records. Ideal candidates bring 5+ years in document control, proficiency with ProjectWise and SharePoint, and strong Excel skills.

Qualifications

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents.
• Experience with version control, change management and document lifecycle management.
• Willing to work in office or project site 4-5 days per week.
• Proficiency in ProjectWise, SharePoint, EDMS and MS Office; advanced Excel preferred.
• Able to manage large volumes of documentation accurately.
• Excellent organizational and time-management skills.

Responsibilities

• Manage, track, and maintain controlled documents throughout their lifecycle.
• Review documents for accuracy, formatting, and revision control.
• Coordinate document approvals, reviews, and distribution with stakeholders.
• Ensure contract requirements are met and documents meet production standards.
• Train project participants in system applications and maintain process docs.

Skills

Document Control

Version control

Change management

MS Excel

Time management

Detail oriented

Education

Associate degree

Bachelor’s degree

Tools

ProjectWise

SharePoint

EDMS

MS Office Applications

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Site Based Project Assistant Job Description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow. If you’re interested in a long and rewarding career working with the#1 ranked most admired engineering/construction company in the world, then Jacobs is where you belong. We are looking for a driven Document Control Professional to support our Project Team. As a member of our team, you’ll be coordinating and administering document management activities relative to identification, control, and change documents directly related to the assigned project. You will also independently manage other day-to-day tasks related to document and records management. This position regularly interacts with internal Jacobs team members, client, and external stakeholder contacts.

Key Responsibilities

Overall responsibility for Managing, tracking, and maintaining controlled documents throughout their lifecycle. Reviewing documents for accuracy and completeness, formatting, and revision control. Coordinating document approvals, reviews, and distribution with stakeholders. Ensuring that contract requirements are met. Ensuring documents meet standards for production. Assuring project participants are trained in practical application of systems. General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation. Provide Site Based Project Support administrative responsibilities to our Project team. Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Here’s what you’ll need

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents (i.e., drawings, technical specifications, submittals, RFIs, etc.)
• Version control, change management, and document lifecycle management.
• Must be willing to work in an office or project site location 4-5 days per week.
• Proven experience with ProjectWise, SharePoint, industry standard EDMS and MS Office Applications, advanced proficiency in Microsoft Excel preferred.
• Ability to manage large volumes of documentation accurately.
• Excellent organizational and time-management skills.
• Strong attention to detail.
• Problem-solving and process improvement mindset.

Ideally, you will also have

• Associate degree (minimum) and/or bachelor’s degree in related field.
• Relevant certifications may be beneficial (e.g., Certified Document Controller or records management certifications)
• Effective communication skills and understanding of technical terminology.
• Previous experience with engineering, construction, or EPC project environments.

#afelectronics

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $91,400.00 to $125,600.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on September 04, 2026. This position will be open for at least 3 days.

Qualified applicants with criminal histories will be considered for employment.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.