Site-Based Document Control Specialist

Jacobs; Santa Clara (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

401(k) plan

Stock purchase plan

Unlimited PPTO

Job summary

Jacobs is seeking a Site Based Project Assistant in Santa Clara, CA. You will coordinate and administer document management activities, manage day-to-day tasks related to document and records management, and interact with internal teams, clients, and external stakeholders.

The role emphasizes lifecycle document control, approvals, and training in systems; requires on-site work 4-5 days/week and strong organizational skills. This is a full-time position with competitive benefits.

Qualifications

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents.

Responsibilities

• Managing, tracking, and maintaining controlled documents throughout their lifecycle.
• Reviewing documents for accuracy and completeness, formatting, and revision control.
• Coordinating document approvals, reviews, and distribution with stakeholders.
• Ensuring that contract requirements are met and documents meet production standards.
• Assuring project participants are trained in practical application of systems.

Skills

Document control

Version control

Excel

ProjectWise

SharePoint

EDMS

MS Office Applications

Education

Associate or Bachelor's degree in related field

Tools

ProjectWise

SharePoint

EDMS

MS Office

Job description

Jacobs is seeking a Site Based Project Assistant in Santa Clara, CA. You will coordinate and administer document management activities, manage day-to-day tasks related to document and records management, and interact with internal teams, clients, and external stakeholders.

The role emphasizes lifecycle document control, approvals, and training in systems; requires on-site work 4-5 days/week and strong organizational skills. This is a full-time position with competitive benefits.