Senior Project Documentation Specialist

Jacobs; Sunnyvale (CA); On-site; USD 91,000 - 126,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock purchase opportunities

PPTO policy

Job summary

Jacobs is seeking a Site Based Project Assistant to support document control on a major project in Sunnyvale. You will oversee identification, control and change of documents linked to the project, and manage day-to-day records tasks.

This role interacts with internal teams, clients, and external stakeholders to ensure compliance and up-to-date records. Ideal candidates bring 5+ years in document control, proficiency with ProjectWise and SharePoint, and strong Excel skills.

Qualifications

• 5+ years of Document Control experience with electronic, engineering, architectural, and construction documents.
• Experience with version control, change management and document lifecycle management.
• Willing to work in office or project site 4-5 days per week.
• Proficiency in ProjectWise, SharePoint, EDMS and MS Office; advanced Excel preferred.
• Able to manage large volumes of documentation accurately.
• Excellent organizational and time-management skills.

Responsibilities

• Manage, track, and maintain controlled documents throughout their lifecycle.
• Review documents for accuracy, formatting, and revision control.
• Coordinate document approvals, reviews, and distribution with stakeholders.
• Ensure contract requirements are met and documents meet production standards.
• Train project participants in system applications and maintain process docs.

Skills

Document Control

Version control

Change management

MS Excel

Time management

Detail oriented

Education

Associate degree

Bachelor’s degree

Tools

ProjectWise

SharePoint

EDMS

MS Office Applications

Job description

Jacobs is seeking a Site Based Project Assistant to support document control on a major project in Sunnyvale. You will oversee identification, control and change of documents linked to the project, and manage day-to-day records tasks.

This role interacts with internal teams, clients, and external stakeholders to ensure compliance and up-to-date records. Ideal candidates bring 5+ years in document control, proficiency with ProjectWise and SharePoint, and strong Excel skills.