Site-Based Construction Admin Specialist

IPS-Integrated Project Services; Philadelphia (Philadelphia County); On-site; USD 34,000 - 48,000; Full time

Job summary

IPS, a Berkshire Hathaway company, seeks an Administrative Assistant II to support the Construction team on the West Point, PA project site. You will provide administrative support to the construction management project team, coordinating meetings, travel, and documentation.

The ideal candidate is highly organized, proficient in Microsoft Office, able to handle multiple tasks, and able to work with cross-functional teams.

Qualifications

• 3+ years’ experience in an administrative position supporting a department or more than one individual.
• Able to support a department of 15+ personnel.
• Proficiency in Microsoft Office: Word, Excel, Outlook, and PowerPoint.
• Highly organized with strong attention to detail and excellent communication and customer service skills.

Responsibilities

• Schedules meetings, conference calls, and appointments.
• Books meeting rooms and reserves necessary equipment.
• Sets up outside catering for meetings as necessary.
• Sorts and distributes incoming mail and prepares outgoing correspondence.
• Manages travel arrangements and uses external agency databases.
• Prepares correspondence, reports, proposals, presentations, and meeting minutes.
• Reviews and manages the expense report process.
• Assists in organizing departmental events and supports the team.

Skills

Multitasking

Attention to detail

Communication skills

Customer service

Tools

Microsoft Office Suite

Job description

IPS, a Berkshire Hathaway company, seeks an Administrative Assistant II to support the Construction team on the West Point, PA project site. You will provide administrative support to the construction management project team, coordinating meetings, travel, and documentation.

The ideal candidate is highly organized, proficient in Microsoft Office, able to handle multiple tasks, and able to work with cross-functional teams.