Construction Administrative Assistant II - Site & Travel

IPS - Integrated Project Services, LLC; Whitpain Township (PA); On-site; USD 34,000 - 48,000; Full time

Job summary

IPS - Integrated Project Services, LLC is seeking an Administrative Assistant II to join the Construction team at the West Point, PA project site. You will provide administrative support to the construction management project team and help coordinate meetings, travel, and correspondence.

The role requires strong MS Office skills, excellent communication, and the ability to manage multiple tasks in a fast-paced environment. 5% travel may be required, and the position is onsite at the client site.

Qualifications

• 3+ years' experience in an administrative position supporting a department or multiple individuals.
• Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint.
• Excellent communication and customer service skills.
• Highly organized with strong attention to detail.
• Able to multi-task and meet multiple project deadlines.

Responsibilities

• Assist with scheduling meetings, conference calls, and appointments.
• Book meeting rooms and reserve necessary equipment.
• Arrange outside catering for meetings as needed.
• Sort and distribute mail, packages, and prepare outgoing correspondence.
• Manage travel arrangements for department personnel.
• Schedule airline, car, and hotel accommodations via an outside travel agency.
• Complete project work promptly as assigned.
• Prepare correspondence, reports, proposals, presentations, and meeting minutes.
• Review and manage expense report processes.
• Assist in organizing departmental events as necessary.
• Support team with phone calls and visitor management.
• Maintain department personnel lists with current contact details.
• Coordinate new hire processes with HR and Recruiting.
• Order supplies and track invoices.
• Maintain Department TV slide shows.
• Other duties as assigned.

Skills

Microsoft Office

Communication

Detail oriented

Team player

Job description

IPS - Integrated Project Services, LLC is seeking an Administrative Assistant II to join the Construction team at the West Point, PA project site. You will provide administrative support to the construction management project team and help coordinate meetings, travel, and correspondence.

The role requires strong MS Office skills, excellent communication, and the ability to manage multiple tasks in a fast-paced environment. 5% travel may be required, and the position is onsite at the client site.