Site Administrative & Training Coordinator

Gilbane Building; New Florence (MO); On-site; USD 35,000 - 48,000; Full time

Job summary

Gilbane Building in Missouri is seeking an experienced Support Assistant to provide broad administrative support to a job site in New Florence. The role emphasizes calendar management, expense reporting, and coordinating training and events to support project teams.

You will work with a collaborative group to keep operations running smoothly, handle communications, and ensure accurate documentation. A associate or bachelor’s degree is preferred, with 2–6+ years in construction office support.

Qualifications

• Associates or Bachelor's degree required or equivalent
• 2–6+ years of office experience in a construction-related field preferred
• Or equivalent combination of education and experience

Responsibilities

• Demonstrates initiative and problem-solving in a fast-paced environment
• Manages calendars and coordinates meetings accordingly
• Prepares expense reports in electronic system
• Prepares correspondences and presentations
• Orders office supplies as needed
• May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs
• Creates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participation
• Organizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering

Skills

Strong communication

Excellent organizational skills

Teamwork

Education

Associates or Bachelor's degree

Tools

Microsoft Office

Job description

Gilbane Building in Missouri is seeking an experienced Support Assistant to provide broad administrative support to a job site in New Florence. The role emphasizes calendar management, expense reporting, and coordinating training and events to support project teams.

You will work with a collaborative group to keep operations running smoothly, handle communications, and ensure accurate documentation. A associate or bachelor’s degree is preferred, with 2–6+ years in construction office support.