Support Assistant

Gilbane Building; New Florence (MO); On-site; USD 35,000 - 48,000; Full time

Job summary

Gilbane Building in Missouri is seeking an experienced Support Assistant to provide broad administrative support to a job site in New Florence. The role emphasizes calendar management, expense reporting, and coordinating training and events to support project teams.

You will work with a collaborative group to keep operations running smoothly, handle communications, and ensure accurate documentation. A associate or bachelor’s degree is preferred, with 2–6+ years in construction office support.

Qualifications

• Associates or Bachelor's degree required or equivalent
• 2–6+ years of office experience in a construction-related field preferred
• Or equivalent combination of education and experience

Responsibilities

• Demonstrates initiative and problem-solving in a fast-paced environment
• Manages calendars and coordinates meetings accordingly
• Prepares expense reports in electronic system
• Prepares correspondences and presentations
• Orders office supplies as needed
• May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs
• Creates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participation
• Organizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering

Skills

Strong communication

Excellent organizational skills

Teamwork

Education

Associates or Bachelor's degree

Tools

Microsoft Office

Job description

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking an experienced Support Assistant to provide broad administrative support to a job site.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions. Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Demonstrates initiative and problem-solving in a fast-paced environment
• Manages calendars and coordinates meetings accordingly
• Prepares expense reports in electronic system
• Prepares correspondences and presentations
• Orders office supplies as needed
• May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs
• Creates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participation
• Organizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering

Qualifications

Experience / Education

• Associates or Bachelor’s degree
• 2 - 6+ years of office experience in a construction-related field preferred
• Or equivalent combination of education and experience

Knowledge, Skills & Abilities

• Strong communication skills
• Excellent organizational skills
• Ability to work in a team environment
• Proficient in Microsoft Office, including Word, Excel, and Power Point

Next 150 Construction Services has an unwavering focus on safety, the environment and caring about everyone involved in our work. Qualified applicants who are offered a position must pass a pre-employment substance abuse test. Next 150 Construction Services is not accepting unsolicited resumes from third party recruiters at this time. Next 150 Construction Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.