Site Administrative Assistant

Bechtel Oil, Gas & Chemicals Incorporated; Indiana (PA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Site Administrative Assistant to join their team for the Mammoth Solar Projects. In this role, you will provide comprehensive administrative support, ensuring smooth operations by managing schedules, coordinating meetings, and handling documentation. This position offers a unique opportunity to work on transformational renewable energy projects in a dynamic environment. If you thrive in a fast-paced setting and have a passion for supporting impactful initiatives, this could be the perfect fit for you.

Qualifications

• Requires 1-2 years of related experience in administrative roles.
• Proficiency in Microsoft Office Suite and excellent communication skills.

Responsibilities

• Provides administrative support for the Mammoth Solar Projects.
• Coordinates meetings, travel arrangements, and project documentation.

Skills

Microsoft Office Suite

Communication Skills

Multitasking

Aconex or similar systems

Education

1-2 years of related experience

Job description

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Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Bechtel’s focus on renewables and clean energy is helping our customers deliver transformational renewables and clean energy projects. Bechtel renewables team will perform the project management, engineering, procurement, construction, commissioning and startup for the Mammoth South, Central I and Central II project for a 376MW DC each (Total of 1.1GW DC) solar plant in Pulaski County, Indiana.

Job Summary:

Bechtel is seeking a Site Administrative Assistant to provide all-around administrative support to the Mammoth Solar Projects. The work location for this assignment is Pulaski County, Indiana. Relocation assistance is not authorized for this position. The Site Administrative Assistant will report to and receive direction from the Project Manager (PM) and the Project Document Manager (PDM). Responsibilities include collecting and scanning site documents, supporting with timekeeping, and coordinating vehicle maintenance, among others, requiring coordination with the PM and PDM to prioritize work. There is no relocation or per diem authorized for this position. #LI-KL1 #LI-Onsite

The physical work locations will be at 8006 W 600S Francesville IN 47846 and 4618 W 200N Winamac IN 46996, with work conducted in Eastern and Central time zones.

Major Responsibilities:

• Receives and screens phone calls and visitors, directing them appropriately. Ensures coverage in absence.
• Maintains a calendar for responsible managers.
• Coordinates meetings, facilities, equipment, catering; prepares notices, agendas, minutes.
• Coordinates complex travel arrangements, prepares itineraries and expense reports.
• Handles requests from clients, managers, and staff.
• Determines actions on urgent matters or contacts relevant persons in managers' absence.
• Coordinates project documentation scanning and transmission to the Project Document Manager for input into Aconex.
• Supports site audits of the document management program and stays current on governance documents and quality requirements.
• Performs quality self-assessments of documents in Aconex.
• Reviews and distributes incoming and outgoing mail, manages vehicle logs and parking passes, handles onboarding paperwork, facility coordination, badge issuance, and IT equipment deployment.

Education and Experience Requirements:

• Requires 1-2 years of related experience.

Required Knowledge and Skills:

• Right to work in the U.S. without visa sponsorship.
• Valid driver’s license.
• Minimum of 5 years office administrative/secretarial experience recommended.
• Proficiency in Microsoft Office Suite and excellent communication skills.
• Ability to multitask, meet deadlines, and work overtime as needed.
• Experience with Aconex or similar systems is a plus; familiarity with Bechtel procedures and construction site experience are advantages.

Bechtel promotes diversity and inclusion, fostering a culture where every colleague feels valued and supported. We are an Equal Opportunity Employer. For accommodations, contact [e-mail].