Site Administrative Assistant

Pomerleau, Inc.; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Site Administrative Assistant to manage all administrative tasks on construction sites across the United States. This role involves supporting the project management team, ensuring compliance with hiring programs, and maintaining effective communication. The ideal candidate will have a strong background in administrative functions, excellent communication skills, and familiarity with the construction industry. Join a company that values teamwork and innovation, and help us uphold the highest quality standards while contributing to sustainable energy solutions.

Qualifications

• 2-5 years of experience in administrative roles, preferably in construction.
• Strong proficiency in Microsoft Office Suite for effective task management.

Responsibilities

• Manage administrative tasks and correspondence for construction projects.
• Assist Project Manager with contracts and compliance verification.

Skills

Administrative Skills

Communication Skills

Microsoft Office Suite

Knowledge of Construction Industry

Fluency in English

Spanish Language Skills

Teamwork

Autonomy and Discretion

Education

High School Diploma

College Degree in Secretarial Work or Office Administration

Tools

Project Management Tools

Job description

Discover positive energy here!

Harnessing the power of the sun and wind to generate something big.

Site Administrative Assistant

Your mission should you accept it:

Report to: Project Manager

Job Location: The Site Administrative Assistant is required to travel to the construction site on rotation. We have various sites across the United States.

Job Summary: The Site Administrative Assistant manages all administrative tasks on site and provides support to the project manager and the project management team.

Do you have what it takes?

• High school diploma and college degree in secretarial work or office administration
• 2 to 5 years of experience in similar functions
• Knowledge of the construction industry is considered an asset
• Fluent in written English; Spanish is a plus but not required
• Ability to work in teams and communicate effectively both verbally and in writing
• Autonomy, discretion, and high administrative rigor
• Advanced experience with Microsoft Office suite, including MS Word, Excel, etc., and project management tools
• High geographical mobility
• Valid driver’s license

What you will do to complete this mission successfully:

• Manage all administrative correspondence related to managing a construction project
• Process hiring forms, send them to payroll, and enter information into the system
• Keep track of timesheets for workers and process them
• Ensure compliance with the Hiring Program in each state and verify that subcontractors meet requirements before starting work
• Assist the Project Manager and Project Engineer with contracts, data entry, and monitoring in management software
• Record, file, and direct all communications and contractual transmissions
• Ensure meeting minutes are uploaded into the management software
• Complete project record archiving
• Verify that quality requirements are included in subcontractor and supplier contracts
• Ensure the application of the Administrative Plan on site
• Perform any other related duties

Borea values are part of the energy landscape. We prioritize taking care of each other, ensuring our teams operate in a healthy and safe environment. With passion and perseverance, we embrace challenges, collaborating with solar and wind construction partners to find innovative solutions. Our goal is to uphold the highest quality standards and responsibly energize future generations sustainably.

Borea Construction is committed to fostering a diverse and inclusive workforce. We encourage all qualified individuals to apply, recognizing that barriers can shape work experiences and qualifications. We welcome applications from everyone, even if the role seems out of reach.