Site Admin & Research Operations Assistant

Clingroup; New York (NY); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Clinvet NY, part of the Clinglobal group, is seeking an Administrative Assistant to support site operations at the Waverly, NY location. This full-time role handles front desk duties, data entry, and general office coordination in a fast-paced environment.

Responsibilities include welcoming visitors, managing calls and emails, coordinating meetings and travel, ordering supplies, and maintaining records. Requires 1–2 years of clerical experience and a high school diploma or GED.

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative/front desk/clerical experience.
• Associate degree in Administration, Finance or related field preferred.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors.
• Manage incoming calls, emails, and general inquiries.
• Receive, organize, and distribute shipments and deliveries.
• Perform data entry and maintain accurate records/office documentation.
• Schedule meetings, events, and travel accommodations.
• Support coordination of on-site meetings and luncheons.
• Order supplies and manage inventory levels.
• Prepare logbooks and support general clerical needs.

Skills

MS Office proficiency

Organizational skills

Time management

Communication skills

Customer service

Education

High school diploma or GED

Associate degree in Administration/Finance or related

Tools

Excel

Outlook

Teams

Job description

Clinvet NY, part of the Clinglobal group, is seeking an Administrative Assistant to support site operations at the Waverly, NY location. This full-time role handles front desk duties, data entry, and general office coordination in a fast-paced environment.

Responsibilities include welcoming visitors, managing calls and emails, coordinating meetings and travel, ordering supplies, and maintaining records. Requires 1–2 years of clerical experience and a high school diploma or GED.