Administrative Assistant - Site Administration

Clingroup; New York (NY); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Clinvet NY, part of the Clinglobal group, is seeking an Administrative Assistant to support site operations at the Waverly, NY location. This full-time role handles front desk duties, data entry, and general office coordination in a fast-paced environment.

Responsibilities include welcoming visitors, managing calls and emails, coordinating meetings and travel, ordering supplies, and maintaining records. Requires 1–2 years of clerical experience and a high school diploma or GED.

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative/front desk/clerical experience.
• Associate degree in Administration, Finance or related field preferred.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors.
• Manage incoming calls, emails, and general inquiries.
• Receive, organize, and distribute shipments and deliveries.
• Perform data entry and maintain accurate records/office documentation.
• Schedule meetings, events, and travel accommodations.
• Support coordination of on-site meetings and luncheons.
• Order supplies and manage inventory levels.
• Prepare logbooks and support general clerical needs.

Skills

MS Office proficiency

Organizational skills

Time management

Communication skills

Customer service

Education

High school diploma or GED

Associate degree in Administration/Finance or related

Tools

Excel

Outlook

Teams

Job description

Administrative Assistant – Site Administration & Research Operations

Clinvet NY | Waverly, NY

About Us

Clinvet NY is a global veterinary contract research organization (CRO) specializing in in vitro, preclinical, and clinical trials to evaluate the safety, metabolism, and efficacy of animal health products. As part of the Clinglobal group, we support innovation for animal health companies worldwide—from startups to industry leaders.

Position Summary

The Administrative Assistant supports daily site operations by managing front desk activities, coordinating administrative tasks and ensuring efficient office workflows. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced environment.

Key Responsibilities

Front Desk & Office Support

• Serve as the first point of contact for visitors, clients, and vendors
• Manage incoming calls, emails, and general inquiries
• Receive, organize, and distribute shipments and deliveries

Administrative & Operational Support

• Perform data entry and maintain accurate records / office documentation
• Schedule meetings, events, and travel accommodations
• Support coordination of on-site meetings and luncheons
• Order supplies and manage inventory levels
• Prepare logbooks and support general clerical needs

Qualifications

• High school diploma or GED required
• 1–2 years of experience in administrative, front desk, or clerical roles
• Associate degree in Administration, Finance or related field preferred

Skills & Competencies

• Proficiency in Microsoft Office (Excel, Outlook, Teams, etc.)
• Familiarity with office and back-office systems
• Strong organizational and time management skills
• Professional communication and customer service abilities
• Detail-oriented with the ability to multitask

Schedule & Work Environment

• Full-time position, 40 hours per week
• Standard business hours (schedule may vary based on site needs)

Compensation & Benefits

• $16.50 - $18.50 / hour
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off with increased accrual over time

Additional Information Data Privacy Notice

• Our facility is USDA-licensed and AAALAC-accredited
• Applicants should apply using a supported browser (Internet Explorer is not supported)

Equal Opportunity Employee

Clinvet NY is an equal opportunity employer and is committed to a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind in accordance with applicable laws.

Data Privacy Notice

Clinvet complies with applicable data protection and privacy laws. By applying, you consent to the processing of your personal information in accordance with our recruitment procedures and Privacy Notice.