Simulation Center Admin Scheduler (Flexible Hours)

OCOM; Town of Florida (NY); On-site; USD 26,174 - 35,817; Full time

Benefits offered by this job

Health Care Plan

401k

Paid Time Off

Job summary

OCOM is seeking an Administrative Assistant to provide high-level administrative and operational support for the simulation center staff, educators, and learners in a fast-paced academic healthcare training setting.

The role handles scheduling for simulation and clinical skills sessions, manages communications, and coordinates events, room reservations, and logistics while maintaining confidentiality of student records and supporting day-to-day operations.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative experience, preferably in healthcare, academic medical centers, or higher education settings.
• Familiarity with scheduling software or Learning Management Systems (LMS) is a strong plus.
• Proficient in Google Workspace, Apple/Mac products or related software.
• Must be authorized to work in the United States.
• Must be local to the Central Florida area.

Responsibilities

• Serve as the first point of contact for the Simulation Center; greet and assist faculty, students, staff, and visitors.
• Manage calendars and scheduling for simulation and clinical skills sessions, faculty development events, and meetings
• Manage the department's central email inbox, phone inquiries, and calendar requests
• Manage facilitator assignments and scheduling, and collaborate with pre-clinical education office.
• Assist with the coordination of simulation scenarios, student schedules, clinical skills, and event logistics, including room reservations and set-up support
• Prepare correspondence, reports, agendas, and meeting minutes for simulation/skills-related activities
• Maintain organized filing systems for documents, student records, evaluations, and inventories
• Maintain accurate records of simulation sessions, learner attendance, evaluations, and continuing education (CE/CME) credits
• Restock SP lounge with paper products and coffee/tea station
• Support the day‑to‑day administrative operations of the simulation center and clinical skills activities
• Monitor simulation/skills schedules and communicate changes to staff, faculty, and standardized patients
• Assist with onboarding, credentialing, and scheduling of standardized patients (SPs) and part‑time staff
• Coordinate materials and supplies needed for simulation/skills sessions, working closely with operations and materials staff
• Assist simulation technicians with light room setup and breakdown between training sessions
• Assist in maintaining clean, organized, and professional simulation labs, control rooms, and debriefing spaces
• Report technical or facility issues promptly to the Simulation Operations team or IT department
• Collect, enter, and maintain data related to simulation/skills sessions, learner participation, evaluations, and center usage
• Assist in entering graded assignments and graded sessions in a data system.
• Collaborate with the MedOPs department to report grading structure.
• Support the use of simulation management software (e.g., SimCapture, CAE LearningSpace) for scheduling, data entry, and report generation
• Maintain confidentiality while working with student records
• Performs other related duties as assigned

Skills

Scheduling software familiarity

Google Workspace

Mac / Apple familiarity

Education

High school diploma or equivalent

Associate/Bachelor’s preferred

Tools

LMS

Job description

OCOM is seeking an Administrative Assistant to provide high-level administrative and operational support for the simulation center staff, educators, and learners in a fast-paced academic healthcare training setting.

The role handles scheduling for simulation and clinical skills sessions, manages communications, and coordinates events, room reservations, and logistics while maintaining confidentiality of student records and supporting day-to-day operations.