Signature Events Coordinator — Member Experience

Catawba Island Club; Port Clinton (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account or Flexible-sp.

Paid time off

Professional development assistance

Vision insurance

Employee discounts on merchandise and!

Job summary

Catawba Island Club is seeking an Event Coordinator to support the booking, planning, coordination, and execution of private member events, social celebrations, club-wide events, and seasonal activities.

You will work closely with members, guests, the Events team, and CIC department leaders to ensure events are well planned, clearly communicated, and executed to CIC's standards of hospitality and service.

Qualifications

• Previous event planning, hospitality, catering, country club, or hotel experience preferred.
• High school diploma or equivalent required; hospitality or related degree is a plus.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple events and priorities simultaneously.
• Proficient with Microsoft Word, Excel, Canva, email, and other computer applications.
• Ability to learn and utilize CIC's Northstar event management software with training.
• Professional, positive, and service-oriented approach when working with members, guests, and staff.
• Ability to work independently while being an effective member of a team.
• Ability to provide direction to summer interns and event support staff as assigned.

Responsibilities

• Book and coordinate member social events including birthdays, anniversaries, showers, engagements, memorials, and other celebrations.
• Work with the Events team to determine appropriate dates, times, and available event spaces.
• Meet with members to gather event details, preferences, and special requests.
• Assist with event themes, menus, room setups, timelines, décor, entertainment, and other event needs.
• Create and maintain accurate event information in Northstar and prepare event sheets for weekly staff meetings.
• Communicate event details and changes to all appropriate CIC departments.
• Prepare event spaces, including décor, lighting, music, equipment, and other requirements.
• Greet and welcome member hosts and guests.
• Serve as a point of contact for member throughout the event.
• Monitor events and work with CIC staff to ensure member expectations and service standards are met.
• Respond professionally to requests, changes, and unexpected situations.
• Collaborate with the Events team on holiday parties, all-club events, and seasonal programming.
• Contribute creative ideas for themes, activities, décor, and member experiences.
• Work closely with Food & Beverage, Culinary, Housekeeping, Maintenance, Front Desk, and other departments to ensure successful events.
• Assist with supervising summer interns and temporary event staff as assigned.
• Support the Events and Hospitality teams with other responsibilities as needed.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Teamwork

Independence

Education

High school diploma or equivalent

Hospitality related degree

Tools

Microsoft Word

Microsoft Excel

Canva

Northstar event management software

Job description

Catawba Island Club is seeking an Event Coordinator to support the booking, planning, coordination, and execution of private member events, social celebrations, club-wide events, and seasonal activities.

You will work closely with members, guests, the Events team, and CIC department leaders to ensure events are well planned, clearly communicated, and executed to CIC's standards of hospitality and service.