Showroom Coordinator

Autumn Communications; Los Angeles (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Unlimited PTO

Summer Fridays

Paid holidays

Employer-covered health insurance

Dental and vision insurance

Mental health stipend

401(k)

New business bonuses

Employee referral incentives

Professional development opportunities

Job summary

Autumn Communications is seeking a Showroom Coordinator to run the Beverly Hills office and product showroom, handling daily operations and executive support for the Founder/CEO. The role blends office management, showroom logistics, and travel and meeting prep in a fast-paced, creative setting.

The ideal candidate is highly organized, proactive, and comfortable balancing multiple priorities while delivering exceptional hospitality and discretion in communications and scheduling.

Qualifications

• Previous experience in office coordination, showroom management, administrative support, or a similar role preferred.
• Excellent written and verbal communication skills are required.
• Strong organizational and time-management abilities to balance multiple priorities.
• Resourceful, proactive, detail-oriented, and solutions-driven.
• Hospitality-minded with strong interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Oversee daily office and showroom operations, ensuring an organized, welcoming, and efficient workplace.
• Manage client product inventory, showroom organization, storage, and product displays.
• Support PR and Talent & Creator teams with influencer/media mailers, product sendouts, and shipping logistics.
• Receive, sort, distribute, and ship packages via FedEx, messenger services, and other providers.
• Maintain office supplies, kitchen inventory, and overall office cleanliness and organization.
• Coordinate new employee office setup, including laptops, key cards, and workspace preparation.
• Welcome guests and assist with preparations for client meetings, internal gatherings, and office events.
• Provide administrative support to the Founder/CEO, including calendar management, meeting scheduling, appointments, and correspondence.
• Assist Founder/CEO with meeting preparation, research, presentations, travel arrangements, reservations, and occasional personal logistics.
• Support the Operations team with special projects, vendor coordination, and general office needs.
• Proactively identify opportunities to improve office processes and day-to-day efficiency.

Skills

Office coordination

Organizational skills

Communication skills

Hospitality mindset

Discretion

Time management

Education

High school diploma

Bachelor's degree preferred

Tools

Google Workspace

Job description

Autumn Communications is seeking a highly organized, proactive, and detail-oriented Showroom Coordinator to oversee the daily operations of our Beverly Hills Los Angeles office and product showroom while providing administrative support to our Founder/CEO.

The ideal candidate is resourceful and comfortable balancing office management, showroom logistics, and executive support in a fast-paced, creative environment.

Key Responsibilities

• Oversee daily office and showroom operations, ensuring an organized, welcoming, and efficient workplace.
• Manage client product inventory, showroom organization, storage, and product displays.
• Support PR and Talent & Creator teams with influencer/media mailers, product sendouts, and shipping logistics.
• Receive, sort, distribute, and ship packages via FedEx, messenger services, and other providers.
• Maintain office supplies, kitchen inventory, and overall office cleanliness and organization.
• Coordinate new employee office setup, including laptops, key cards, and workspace preparation.
• Welcome guests and assist with preparations for client meetings, internal gatherings, and office events.
• Provide administrative support to the Founder/CEO, including calendar management, meeting scheduling, appointments, and correspondence.
• Assist Founder/CEO with meeting preparation, research, presentations, travel arrangements, reservations, and occasional personal logistics.
• Support the Operations team with special projects, vendor coordination, and general office needs.
• Proactively identify opportunities to improve office processes and day-to-day efficiency.

Qualifications & Skills

• Previous experience in office coordination, showroom management, administrative support, or a similar role preferred.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Highly proactive, detail-oriented, resourceful, and solutions-driven.
• Strong interpersonal skills with a hospitality-first mindset.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
• Comfortable balancing hands-on office responsibilities with administrative and executive support.
• High school diploma required; bachelor's degree preferred.

Autumn Communications offers unlimited PTO, Summer Fridays, paid holidays, 100% employer-covered health, dental, and vision insurance, a mental health stipend, 401(k), new business bonuses, employee referral incentives, and professional development opportunities.

On-Site Role

This is a full-time, five-day-per-week on-site position in our Beverly Hills office. Responsibilities may require lifting and moving packages, organizing merchandise, and prolonged periods of standing or sitting.

This description outlines the general responsibilities of the position and may evolve based on business needs.