Shop Operations & Billing Coordinator

Blue Mountain Truck & Trailer Repai; Myerstown (PA); On-site; USD 32,000 - 46,000; Full time

Job summary

Blue Mountain Truck & Trailer Repair is seeking a Shop Office Clerk to manage data entry, invoicing, and documentation in a fast-paced shop environment.

The role requires 1–2 years in an office/administrative setting, proficiency with Office suites, and strong organizational skills. A high school diploma is required. This is a full-time, on-site position with growth opportunities in logistics and customer service.

Qualifications

• 1–2 years of experience in an office clerk, administrative, or customer service role in a shop environment.
• Proficiency with Microsoft Office and Google Workspace; quick to learn proprietary software.
• High level of accuracy in data entry and paperwork.
• Clear, friendly verbal and written communication.
• Strong time-management and ability to prioritize tasks.
• High school diploma or equivalent required.

Responsibilities

• Data Entry & Record Keeping: enter service orders, parts inventory, customer details, and technician hours into the shop management system.
• Invoicing & Billing: prepare, process, and file invoices, receipts, and work orders; assist with basic accounts.
• Documentation Management: organize and maintain filing systems for receipts, warranties, safety logs, and histories.
• Vendor & Inventory Support: help track parts inventory, check shipments, and liaise with suppliers.
• Communication Hub: answer phones, respond to emails, and direct messages to technicians or managers.
• General Administrative Support: keep the office organized and assist with daily paperwork.

Skills

Data Entry

Record Keeping

Invoicing

Vendor & Inventory Support

Communication

Organization

Attention to Detail

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Google Workspace

Shop management software

Invoicing software

Job description

Blue Mountain Truck & Trailer Repair is seeking a Shop Office Clerk to manage data entry, invoicing, and documentation in a fast-paced shop environment.

The role requires 1–2 years in an office/administrative setting, proficiency with Office suites, and strong organizational skills. A high school diploma is required. This is a full-time, on-site position with growth opportunities in logistics and customer service.