Office Clerk

Blue Mountain Truck & Trailer Repai; Myerstown (PA); On-site; USD 32,000 - 46,000; Full time

Job summary

Blue Mountain Truck & Trailer Repair is seeking a Shop Office Clerk to manage data entry, invoicing, and documentation in a fast-paced shop environment.

The role requires 1–2 years in an office/administrative setting, proficiency with Office suites, and strong organizational skills. A high school diploma is required. This is a full-time, on-site position with growth opportunities in logistics and customer service.

Qualifications

• 1–2 years of experience in an office clerk, administrative, or customer service role in a shop environment.
• Proficiency with Microsoft Office and Google Workspace; quick to learn proprietary software.
• High level of accuracy in data entry and paperwork.
• Clear, friendly verbal and written communication.
• Strong time-management and ability to prioritize tasks.
• High school diploma or equivalent required.

Responsibilities

• Data Entry & Record Keeping: enter service orders, parts inventory, customer details, and technician hours into the shop management system.
• Invoicing & Billing: prepare, process, and file invoices, receipts, and work orders; assist with basic accounts.
• Documentation Management: organize and maintain filing systems for receipts, warranties, safety logs, and histories.
• Vendor & Inventory Support: help track parts inventory, check shipments, and liaise with suppliers.
• Communication Hub: answer phones, respond to emails, and direct messages to technicians or managers.
• General Administrative Support: keep the office organized and assist with daily paperwork.

Skills

Data Entry

Record Keeping

Invoicing

Vendor & Inventory Support

Communication

Organization

Attention to Detail

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Google Workspace

Shop management software

Invoicing software

Job description

Job Description

We are seeking an organized, detail-oriented, and reliable Shop Office Clerk to keep our daily operations running smoothly. In this role, you will be the backbone of our shop’s back-office operations, handling everything from data entry and service documentation to invoicing and basic customer support.

The ideal candidate enjoys a fast-paced environment, can manage multiple tasks without losing focus, and possesses excellent organizational and communication skills.

Key Responsibilities

• Data Entry & Record Keeping: Accurately enter service orders, parts inventory, customer details, and technician hours into our shop management system.
• Invoicing & Billing: Prepare, process, and file invoices, receipts, and work orders. Assist with tracking basic accounts receivable/payable.
• Documentation Management: Organize and maintain physical and digital filing systems for vendor receipts, warranties, safety logs, and customer histories.
• Vendor & Inventory Support: Assist the Shop Manager in tracking parts inventory, checking in shipments, and communicating with suppliers regarding orders and deliveries.
• Communication Hub: Answer the office phone, respond to email inquiries, and direct messages to the appropriate technicians or managers.
• General Administrative Support: Keep the office area organized, monitor and order office supplies, and assist management with daily paperwork as needed.

Qualifications & Skills

• Experience: 1–2 years of experience in an office clerk, administrative, or customer service role (experience in a mechanical, automotive, retail, or industrial shop environment is a big plus).
• Tech-Savvy: Proficiency with basic office software (Microsoft Office, Google Workspace) and a quick ability to learn proprietary shop management or invoicing software.
• Attention to Detail: High level of accuracy in data entry and paperwork.
• Communication: Clear, friendly verbal and written communication skills for interacting with customers, vendors, and the shop team.
• Organization: Strong time-management skills with the ability to prioritize tasks in a dynamic environment.
• Education: High school diploma or equivalent required.

Company Description

Full Service Repair, Towing, Logistics Business.

Company Description

Full Service Repair, Towing, Logistics Business.