Automotive Shop Admin & Operations Coordinator

ADESA; Town of Texas (WI); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Competitive Pay

Quality Benefits

Matching 401(k)

Career Path Opportunities

Education and Equipment Reimbursement

Paid Time Off

Job summary

ADESA in Wisconsin seeks an organized administrative assistant to support the reconditioning shop and detail operations. You will enter repair orders, track vehicle status, and ensure data accuracy across systems.

This non-leadership role emphasizes cross-department coordination, documentation, and customer liaison, with a focus on safety, compliance, and timely reporting. A High School diploma and 1–3 years of admin experience are required.

Qualifications

• Education: High School diploma or GED required.
• Experience: 1–3 years of administrative experience; auction/mechanical shop or reconditioning a plus.
• Systems: Strong data entry skills; ability to learn internal shop management and billing software.
• Requirements: Must be 18+, valid driver’s license.

Responsibilities

• Execute daily shop administrative tasks: entering repair orders, posting vehicle completions, ensuring data integrity across systems.
• Maintain records for repairs, reconditioning, and detail completions; ensure customer charges are submitted promptly.
• Coordinate production flow with other departments; track deadlines and upcoming auction requirements.
• Monitor inventory levels of shop supplies and parts; assist in ordering and maintaining materials.
• Run and prepare reports to monitor production, inventory status, and shop efficiency.

Skills

Organizational

Detail-oriented

Communication

Problem solving

Adaptability

Technical literacy

Education

High School diploma or GED

Tools

Microsoft Office

Shop management software

Job description

ADESA in Wisconsin seeks an organized administrative assistant to support the reconditioning shop and detail operations. You will enter repair orders, track vehicle status, and ensure data accuracy across systems.

This non-leadership role emphasizes cross-department coordination, documentation, and customer liaison, with a focus on safety, compliance, and timely reporting. A High School diploma and 1–3 years of admin experience are required.