Dynamic Front Desk & Office Operations Administrator

Carvana; Grimes (AL); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Paid time off

Education reimbursement

Matching 401(k)

Career opportunities

Job summary

ADESA, a Carvana-owned company, is seeking an Office Administrator to provide administrative support to auction processes in a customer-facing environment. You will be the first point of contact for onsite visitors and assist with dealer registrations, payments, and documentation.

The role requires strong organizational skills, accuracy with data entry, and the ability to multitask in a fast-paced environment. A high school diploma and a valid driver's license are preferred requirements.

Qualifications

• High School diploma or GED preferred.
• Notary certification preferred.
• 1 year of office environment experience preferred.
• Must be 18 years of age and have a valid driver’s license.
• Able to safely drive a variety of vehicles.
• Proficiency with computer systems.

Responsibilities

• Be the first point of contact for onsite visitors, including customers and vendors.
• Assist customers at the front counter, including dealer registration and document handling.
• Receive, sort, and distribute mail and prepare customer statements and invoices.
• Review, scan, upload, and distribute documents, including confidential records.
• Enter and update information in internal databases; reconcile P‑card transactions.
• Process customer payments (check, ACH/EFT, wire) and verify floor plan payments.
• Make outbound calls regarding payment status and collections.
• Assist with SOX compliance audits and reporting of inventories and lists.
• Maintain filing systems for titles and documents; manage auction supplies.

Skills

Team player

Customer service

Analytical thinking

Organizational skills

Safety focus

Multitasking

Communication

Data entry

Education

High School diploma or GED

Notary certification

Tools

Computer systems

Job description

ADESA, a Carvana-owned company, is seeking an Office Administrator to provide administrative support to auction processes in a customer-facing environment. You will be the first point of contact for onsite visitors and assist with dealer registrations, payments, and documentation.

The role requires strong organizational skills, accuracy with data entry, and the ability to multitask in a fast-paced environment. A high school diploma and a valid driver's license are preferred requirements.