Shop Office Coordinator: Diesel Fleet Scheduling & Support

Best-Oil-LLC; Eden Valley (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

Best-Oil-LLC is seeking a Shop Office Specialist to serve as the primary liaison between customers, the Fleet Manager, and the service team. You will organize daily shop operations, manage communications, schedule diesel and automotive services, and help keep records up to date.

The role requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment while maintaining a professional front office and coordinating with shop staff.

Qualifications

• Strong organizational skills and attention to detail.
• Exemplary customer service and communication, with ability to multi-task.

Responsibilities

• Answer and manage incoming customer calls and direct inquiries.
• Schedule service appointments and coordinate with Fleet Manager and technicians.
• Maintain service records and customer information; ensure professional front-office operations.

Skills

Organization

Customer service

Scheduling

Communication

Team collaboration

Tools

Scheduling software

Phone systems

Office software

Job description

Best-Oil-LLC is seeking a Shop Office Specialist to serve as the primary liaison between customers, the Fleet Manager, and the service team. You will organize daily shop operations, manage communications, schedule diesel and automotive services, and help keep records up to date.

The role requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment while maintaining a professional front office and coordinating with shop staff.