Heavy-Duty Diesel Service Writer

JERRY; Saint Paul (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

JERRY in Saint Paul, MN seeks a Heavy-Duty Diesel Service Writer to serve as the primary liaison between fleet customers, owner-operators, and diesel technicians. You will translate issues into repair orders, schedule maintenance, and manage shop workflow administration.

The role requires strong customer service skills, knowledge of Class 7-8 trucks, and the ability to thrive in a fast-paced shop environment.

Qualifications

• High school diploma or equivalent; an Associate degree in Diesel Technology is a plus.
• Minimum of 2 years' experience in heavy-duty truck service writing, parts, or service coordination.
• Strong understanding of Class 7-8 trucks, diesel engines, air brake systems, and heavy-duty drivetrains.
• Proficiency with Shop Management Software and OEM diagnostic/warranty portals.
• Valid Driver's License required; CDL-A or B is highly preferred for moving commercial assets.

Responsibilities

• Greet customers and drivers, gathering accurate vehicle, fleet, and contact details.
• Translate customer mechanical issues into actionable repair orders and estimates.
• Schedule preventive maintenance, DOT inspections, and emergency repairs to optimize shop flow.
• Open detailed repair orders documenting mileage, engine hours, and exact complaints.
• Process warranty claims and recalls in accordance with OEM guidelines and finalize invoices.

Skills

Customer service

Communication

Education

High school diploma or equivalent

Associate degree in Diesel Technology

Tools

Shop Management Software

OEM diagnostic portals

Job description

Job Summary:

We are seeking an organized, technically minded Heavy-Duty Diesel Service Writer to act as the primary liaison between our fleet customers, owner-operators, and our team of diesel technicians. In this role, you will be responsible for translating customer mechanical issues into actionable repair orders, scheduling routine maintenance, and managing the administration of shop workflow. The ideal candidate possesses strong customer service skills, a solid understanding of commercial truck components, and the ability to thrive in a fast-paced industrial shop environment.

Key Duties and Responsibilities

Customer Service & Communication

• Greet customers and drivers promptly, gathering accurate vehicle, fleet, and contact details.
• Listen to driver complaints and ask clarifying questions to pinpoint mechanical symptoms.
• Provide regular updates to fleet managers and dispatchers regarding vehicle status and return-to-service timelines.
• Explain complex diesel repairs, labor charges, and diagnostic results clearly to non-technical clients.

Repair Order Management & Administration

• Open detailed repair orders (ROs) documenting vehicle mileage, engine hours, and exact complaints.
• Develop accurate cost estimates for parts and labor, securing required approvals before work begins.
• Review technician stories and notes to ensure all parts used and labor hours are accurately logged.
• Process warranty claims and manufacturer recalls in strict accordance with OEM guidelines.
• Finalize and invoice closed repair orders, handling payments and fleet account documentation.

Shop Coordination

• Schedule preventative maintenance (PM), annual DOT inspections, and emergency repairs to optimize shop flow.
• Coordinate with the parts department to ensure required components are available for scheduled jobs.
• Prioritize incoming work based on fleet safety, 'truck down' status, and

Qualifications and Requirements

• Education: High school diploma or equivalent required. An Associate degree in Diesel Technology is a plus.
• Experience: Minimum of 2 years of experience in heavy-duty truck service writing, parts, or service coordination.
• Technical Knowledge: Strong understanding of Class 7-8 trucks, diesel engines, air brake systems, and heavy-duty drivetrains.
• Software Skills: Proficiency with Shop Management Software and OEM diagnostic/warranty portals.
• Licensing: Valid Driver's License required; a Commercial Driver's License (CDL-A or B) is highly preferred for moving commercial assets.