Shop Inventory & Admin Coordinator

GFL Environmental Inc.; West Point (VA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

15 days of PTO

Medical, Dental, and Vision Coverage

Health Savings Account with employer +

401(k) Plan with employer match

Paid Holidays

Employee Assistance Program (EAP)

Job summary

GFL Environmental Inc. in the United States is seeking a Parts Administrator to manage daily shop administration, inventory, and billing processes to keep fleet operations running smoothly.

You will process invoices and purchase orders, track parts usage, and support the Accounts Payable team while ensuring compliance with company policies. This full-time role offers PTO, benefits, and a path for growth within a fast-paced environment.

Qualifications

• Education: High School Diploma or GED required.
• Experience: Prior experience in shop administration, inventory tracking, or accounts payable support is strongly preferred.
• Technical Proficiency: Basic computer proficiency (Microsoft Office Suite / data entry).
• Knowledge of specialized fleet/inventory software (e.g., JD Edwards, AS400, I-PAK, or TMW systems) is a major plus.
• Communication & Organization: Excellent organizational skills, attention to detail, and professional written and verbal communication abilities.

Responsibilities

• Invoice & Order Processing: Efficiently process all invoices, purchase orders, and repair orders for shop materials, equipment, containers, and fleet vehicles.
• Inventory Management: Maintain accurate shop inventory records, track parts usage, and help handle expense records for stock and rolling inventory.
• Customer & Team Support: Answer incoming telephone calls in a professional, courteous manner and assist visitors and shop staff with administrative inquiries.
• Financial Assistance: Support the Accounts Payable department with invoice verification, data entry, and record keeping.
• General Shop Administration: Perform other job‑related administrative duties as assigned to support daily shop operations.

Skills

Office & data entry

Communication skills

Organizational skills

Attention to detail

Team support

Education

High School Diploma or GED

Tools

JD Edwards

AS400

I-PAK

TMW systems

Microsoft Office

Job description

GFL Environmental Inc. in the United States is seeking a Parts Administrator to manage daily shop administration, inventory, and billing processes to keep fleet operations running smoothly.

You will process invoices and purchase orders, track parts usage, and support the Accounts Payable team while ensuring compliance with company policies. This full-time role offers PTO, benefits, and a path for growth within a fast-paced environment.