Shop Administrator

GFL Environmental Inc.; West Point (VA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

15 days of PTO

Medical, Dental, and Vision Coverage

Health Savings Account with employer +

401(k) Plan with employer match

Paid Holidays

Employee Assistance Program (EAP)

Job summary

GFL Environmental Inc. in the United States is seeking a Parts Administrator to manage daily shop administration, inventory, and billing processes to keep fleet operations running smoothly.

You will process invoices and purchase orders, track parts usage, and support the Accounts Payable team while ensuring compliance with company policies. This full-time role offers PTO, benefits, and a path for growth within a fast-paced environment.

Qualifications

• Education: High School Diploma or GED required.
• Experience: Prior experience in shop administration, inventory tracking, or accounts payable support is strongly preferred.
• Technical Proficiency: Basic computer proficiency (Microsoft Office Suite / data entry).
• Knowledge of specialized fleet/inventory software (e.g., JD Edwards, AS400, I-PAK, or TMW systems) is a major plus.
• Communication & Organization: Excellent organizational skills, attention to detail, and professional written and verbal communication abilities.

Responsibilities

• Invoice & Order Processing: Efficiently process all invoices, purchase orders, and repair orders for shop materials, equipment, containers, and fleet vehicles.
• Inventory Management: Maintain accurate shop inventory records, track parts usage, and help handle expense records for stock and rolling inventory.
• Customer & Team Support: Answer incoming telephone calls in a professional, courteous manner and assist visitors and shop staff with administrative inquiries.
• Financial Assistance: Support the Accounts Payable department with invoice verification, data entry, and record keeping.
• General Shop Administration: Perform other job‑related administrative duties as assigned to support daily shop operations.

Skills

Office & data entry

Communication skills

Organizational skills

Attention to detail

Team support

Education

High School Diploma or GED

Tools

JD Edwards

AS400

I-PAK

TMW systems

Microsoft Office

Job description

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations.

About the Role

We are seeking an organized, detail-oriented, and dependable Shop Administrator to join our team on a full-time basis. In this essential role, you will manage day-to-day shop administrative duties, process vendor invoices and repair orders, track shop inventory, and keep our fleet and shop operations running smoothly. If you thrive in a fast-paced environment, possess strong communication skills, and enjoy keeping critical shop operations organized, we welcome your application!

What We Offer (Our Investment in You!)

• 15 days of Paid Time Off (PTO) to recharge and spend time with family.
• Pay starting at $25/hour with weekly OT (45-50 hour week) Monday -Friday.
• Competitive Medical, Dental, and Vision Coverage to keep you healthy.
• 4 Medical Plan Options, including a Health Savings Account (HSA) featuring an employer contribution and match program.
• 401(k) Plan with an employer match to help you build secure long‑term wealth.
• Paid Holidays so you can celebrate what matters.
• Employee Assistance Program (EAP) providing free, confidential counseling services for you and your household.

Key Responsibilities

• Invoice & Order Processing: Efficiently process all invoices, purchase orders, and repair orders for shop materials, equipment, containers, and fleet vehicles.
• Inventory Management: Maintain accurate shop inventory records, track parts usage, and help handle expense records for stock and rolling inventory.
• Customer & Team Support: Answer incoming telephone calls in a professional, courteous manner and assist visitors and shop staff with administrative inquiries.
• Financial Assistance: Support the Accounts Payable department with invoice verification, data entry, and record keeping.
• General Shop Administration: Perform other job‑related administrative duties as assigned to support daily shop operations.

Qualifications & Skills

• Education: High School Diploma or GED required.
• Experience: Prior experience in shop administration, inventory tracking, or accounts payable support is strongly preferred.
• Technical Proficiency:Basic computer proficiency (Microsoft Office Suite / data entry).
• Knowledge of specialized fleet/inventory software (e.g., JD Edwards, AS400, I-PAK, or TMW systems) is a major plus.
• Communication & Organization: Excellent organizational skills, attention to detail, and professional written and verbal communication abilities.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

Please note that GFL does not provide visa sponsorship for this position.

Valid work authorization in the country where job is located is required.

Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where job is located prior to their start date.

This hiring process may utilize machine‑based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

Current GFL Employees

Current GFL Employees If you are an existing GFL employee and would like to search and apply to current job openings, please visit the internal GFL Jobs Hub.

At the heart of GFL lies our greatest asset - our people. So, we're glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us. At GFL, growth isn't just for our business—it’s for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we’re proud to support them in that journey. We consider our employees’ personal goals, helping them create the career, and life, that they desire—whether it’s advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at the core of what we do, we all come together to form Team Green - united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life. We’re proud to say that working for GFL is more than a job. It’s an opportunity to make a difference and grow tremendously along the way. Regardless of the work we’re doing today, we’ve got our sights set on the big picture—not just tomorrow, but for life. GFL empowers those looking for growth in their career and lives, whether that’s on our Field Operations teams or Professional Services teams.