Parts Administrator

GFL Industries; Hearne (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

GFL is seeking a Parts Administrator in Hearne, TX to monitor and manage inventories, purchase orders, and invoices, ensuring accuracy and efficiency in the supply chain. Responsibilities include cycle counts, labeling, auditing, supplier coordination, and processing vendor orders while adhering to company policies and safety requirements.

The role requires at least a high school diploma or GED, a valid driver's license, and 2+ years in inventory control or parts management, with proficiency in

Qualifications

• High School diploma or GED required.
• Valid Driver's License required.
• 2+ years in inventory control or parts management.
• Experience with Microsoft Office applications.

Responsibilities

• Monitor and maintain inventories, purchase orders, and invoices.
• Label and organize inventory and perform cycle counts.
• Reconcile stock and manage aging inventory.
• Assist with audits and supplier quotes.
• Process vendor orders and invoices; resolve discrepancies.
• Coordinate with vendors to ensure on-time parts delivery.
• Ensure compliance with company policies and safety procedures.

Skills

Attention to detail

Communication skills

Self-motivated

Teamwork

Reading/writing reports

Follow instructions

Education

High School diploma or GED

Tools

Microsoft Office

Job description

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations.

Key Responsibilities:

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically
• Perform physical count of inventory including cycle counts and reconcile actual stock count
• Maintain all aged inventory, collections and returns
• Perform monthly, quarterly, and annual audits
• Order parts and materials through Company internal system
• Meet with vendors to evaluate price, availability, and services offered on new products
• Obtain quotes for purchases
• Handle warranty parts, process, and documents
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections
• Expedite parts and services as needed to support production
• Ensure products received are in accordance with purchase order specifications
• Adhere to company standards, policies, and procedures
• Comply with Environmental compliance, energy savings, and recycling

Requirements:

• High School diploma or GED
• Valid Driver's License
• Two (2) or more years of inventory control or parts management experience
• Microsoft Office experience

Knowledge, Skills & & Ability :

• Excellent attention to detail, problem-solving, and decision-making skills
• Ability to communicate effectively with internal and external customers
• Strong work ethic, demonstrating integrity and trust
• Ability to be a self-starter capable of working effectively in a fast-paced, team environment
• Ability to read, write, and comprehend reports and associated documents
• Ability to understand and follow oral and written instructions
• Ability to prioritizeworkloadand meet time sensitive deadlines
• Ability to exert muscle force to lift, push, pull or carry objectsup to 50 pounds
• Ability to coordinate two or more limbs (for example: two arms, two legs, or one leg and one arm) while sitting or standing
• Ability to make simple and repeated movements of the fingers, hands, and wrists
• Flexibility to accept and adapt to change as well as the commitment to seek continuous improvement
• Knowledge of safety and other related state/provincial and federalregulations
• Knowledge of proper lifting techniques

Physical Demands

• Employee is regularly required to talk, hear, listen, sit and stand
• Continuous walking, standing, sitting, climbing, carrying, stooping, bending, kneeling, reaching, lifting, grasping/gripping, and pushing/pulling
• Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.
• Ability to lift files, open filing cabinets and bend or stand on a step stool as necessary
• Physical ability to lift at least 50 pounds as needed

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.