Shop Administrator

GFL Industries; West Point (VA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Paid Time Off (PTO) 15 days

Pay starting at $25/hour with weeklyOT

Medical, Dental, and Vision Coverage

Health Savings Account (HSA) with emp.

401(k) Plan with employer match

Paid Holidays

Employee Assistance Program (EAP)

Job summary

GFL Industries is seeking a detail-oriented Parts Administrator to manage daily shop administration, process vendor invoices and repair orders, and track inventory to keep fleet operations running smoothly.

The role requires strong communication and organizational skills, with a background in shop administration or accounts payable support preferred. On-site work in a fast-paced environment is expected, with comprehensive benefits and growth opportunities.

Qualifications

• High School Diploma or GED required.
• Prior experience in shop administration, inventory tracking, or accounts payable support preferred.
• Basic computer proficiency (Microsoft Office Suite / data entry).
• Familiarity with fleet/inventory software (JD Edwards, AS400, I-PAK, TMW) is a major plus.

Responsibilities

• Invoice & Order Processing: Process invoices, purchase orders, and repair orders for shop materials, equipment, containers, and fleet vehicles.
• Inventory Management: Maintain accurate shop inventory records and track parts usage.
• Customer & Team Support: Answer calls professionally and assist visitors and staff with inquiries.
• Financial Assistance: Support Accounts Payable with invoice verification and data entry.
• General Shop Administration: Perform other administrative duties to support daily shop operations.

Skills

Data entry

Microsoft Office

Communication

Organization

Education

High School Diploma or GED

Tools

JD Edwards

AS400

I-PAK

TMW systems

Job description

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations.

About the Role

We are seeking an organized, detail-oriented, and dependable Shop Administrator to join our team on a full-time basis. In this essential role, you will manage day-to-day shop administrative duties, process vendor invoices and repair orders, track shop inventory, and keep our fleet and shop operations running smoothly.

If you thrive in a fast-paced environment, possess strong communication skills, and enjoy keeping critical shop operations organized, we welcome your application!

What We Offer (Our Investment in You!)

• 15 days of Paid Time Off (PTO) to recharge and spend time with family.
• Pay starting at $25/hour with weekly OT (45-50 hour week) Monday -Friday
• Competitive Medical, Dental, and Vision Coverage to keep you healthy.
• 4 Medical Plan Options, including a Health Savings Account (HSA) featuring an employer contribution and match program.
• 401(k) Plan with an employer match to help you build secure long-term wealth.
• Paid Holidays so you can celebrate what matters.
• Employee Assistance Program (EAP) providing free, confidential counseling services for you and your household.

Key Responsibilities

• Invoice & Order Processing: Efficiently process all invoices, purchase orders, and repair orders for shop materials, equipment, containers, and fleet vehicles.
• Inventory Management: Maintain accurate shop inventory records, track parts usage, and help handle expense records for stock and rolling inventory.
• Customer & Team Support: Answer incoming telephone calls in a professional, courteous manner and assist visitors and shop staff with administrative inquiries.
• Financial Assistance: Support the Accounts Payable department with invoice verification, data entry, and record keeping.
• General Shop Administration: Perform other job-related administrative duties as assigned to support daily shop operations.

Qualifications & Skills

• Education: High School Diploma or GED required.
• Experience: Prior experience in shop administration, inventory tracking, or accounts payable support is strongly preferred.
• Technical Proficiency:Basic computer proficiency (Microsoft Office Suite / data entry).
• Knowledge of specialized fleet/inventory software (e.g., JD Edwards, AS400, I-PAK, or TMW systems) is a major plus.
• Communication & Organization: Excellent organizational skills, attention to detail, and professional written and verbal communication abilities.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required.

Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.