Shipping & Receiving Coordinator — ERP-Driven Logistics

EXALTA; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

EXALTA is seeking a Shipping & Receiving Coordinator to manage daily inbound and outbound materials, verify quantities, complete ERP transactions, and collaborate with multiple departments to ensure on-time movement of materials and finished goods.

The role requires manufacturing experience and familiarity with carriers (UPS/FedEx); forklift certification is preferred, with onboarding training available. Strong counting and Excel skills are essential.

Qualifications

• Manufacturing experience required; two or more years of shipping, receiving, warehouse, or inventory experience preferred.
• Experience in medical device or another ISO/FDA-regulated environment preferred.
• Experience completing shipping, receiving, and inventory transactions in an ERP system. M2M experience preferred.
• Familiarity with shipping carriers and systems, including UPS and FedEx.
• Ability to read purchase orders, packing slips, work orders, part numbers, labels, and shipping documents.
• Strong counting, recordkeeping, problem-solving, and communication skills.
• Basic computer and Microsoft Excel skills.
• Ability to manage daily priorities, work independently, follow instructions, and communicate issues promptly.

Responsibilities

• Pick, pack, label, and prepare customer shipments. Complete packing slips, coordinate with carriers, and confirm shipments.
• Pull and scan raw materials for production using picklists from Planning.
• Review Finished Goods Inventory and Pre-Inventory each day and prioritize shipments based on the approved shipping plan and customer due dates.
• Receive raw materials, components, outside-processing returns, supplies, and other production items. Check quantities, part numbers, packing slips, and purchase orders before completing receipts. Use an approved counting scale when appropriate.
• Move material awaiting Quality release into the designated Receiving Inspection location in the ERP system and physically place it in the controlled inspection area.
• Record blocked receipts in the Receiving Issues Log, follow up on missing information or discrepancies, and elevate issues that cannot be resolved promptly.
• Complete shipping, receiving, inventory transfer, putaway, and assigned material issue or return transactions accurately and on time in the ERP system. Verify lot and serial information when required.
• Stage and move materials to the correct inventory or production locations. Help with cycle counts and inventory discrepancies as assigned.
• Work with Planning, Purchasing, Quality, Operations, Material Handling, and Supply Chain leadership to resolve material and shipment issues.
• Support shipping and receiving activities at Naples, Bonita Springs, or temporary operating locations as directed during the site transition.
• Maintain shipping and receiving records in accordance with company procedures and applicable quality requirements.
• Monitor shipping supplies and request replenishment when needed.
• Keep the work area clean, organized, safe, and ready for audits. Follow 5S, PPE, and material-handling requirements.
• Safely operate approved forklifts, pallet jacks, hand trucks, and other material-handling equipment.
• Promptly elevate customer-critical, production-critical, or shipment-blocking issues through the established Tier 2 process.
• Perform other duties as assigned.

Education

High school diploma or equivalent

Forklift certification

Logistics/training preferred

Tools

ERP system

Microsoft Excel

Job description

EXALTA is seeking a Shipping & Receiving Coordinator to manage daily inbound and outbound materials, verify quantities, complete ERP transactions, and collaborate with multiple departments to ensure on-time movement of materials and finished goods.

The role requires manufacturing experience and familiarity with carriers (UPS/FedEx); forklift certification is preferred, with onboarding training available. Strong counting and Excel skills are essential.