Shipping, Receiving, and Facilities Associate

BioSpace; South San Francisco (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

JLSa2, a seed-stage venture in South San Francisco, seeks a Shipping, Receiving & Facilities Associate to coordinate logistics for laboratory teams and manage receiving, inventory, waste pickups, and gas supplies. You will independently assess shipment requirements, select carriers, and coordinate execution with limited supervision.

Responsibilities include managing documentation, coordinating hazardous waste, and improving procedures while ensuring compliance and timely replenishment.

Qualifications

• Three to five or more years of shipping, receiving, logistics, or facilities operations.
• Experience coordinating regulated domestic and international shipments with proper permits and labeling.
• DOT hazardous materials training or ability to complete it before duties.
• Strong organizational, documentation, communication and problem-solving skills.

Responsibilities

• Coordinate domestic and international shipping logistics.
• Review shipment requests and select carriers and packaging.
• Prepare permits, documentation, labels, and track shipments.
• Receive, inspect, store, and distribute materials; manage inventory.
• Improve shipping procedures and documentation systems.

Skills

Independent Judgement

Problem Solving

Shipping Compliance

Risk Assessment

Inventory Planning

Vendor Coordination

Documentation

Communication

Education

Bachelor’s degree

Tools

Outlook

Excel

Word

Job description

JLSa2 is a recently launched seed-stage venture backed company located in South San Francisco focused on developing novel multifunctional protein-drug conjugate therapies to address human metabolic diseases and other non-oncology related diseases.

The Shipping, Receiving & Facilities Associate will coordinate logistics and materials support for laboratory teams. Working under limited supervision, this role will independently assess shipment requirements, determine appropriate shipping arrangements, and coordinate execution within established authority. The associate will resolve operational issues and seek specialist guidance or management approval when needed. This role will manage receiving, inventory replenishment, waste pickups, and gas supplies while improving procedures and documentation systems.

Key Responsibilities

Shipping and Receiving

• Review shipment requests and independently determine domestic and international shipping logistics and requirements based on material classification, destination, intended use, and delivery timelines.
• Evaluate existing and alternative couriers based on material-specific requirements, reliability, timing, and total cost; recommend suitable providers and determine packaging, temperature controls, and shipping methods.
• Prepare and verify shipment permits, documentation, and labels; track inbound and outbound shipments, maintain complete records, investigate and coordinate resolution of delivery, handling, and documentation discrepancies.
• Receive, inspect, store, and distribute incoming materials; evaluate consumption, lead times, storage capacity, and expiration risk to determine replenishment needs, communicate purchasing needs to the purchasing team, and restock designated locations.
• Analyze shipping costs and courier performance, investigate recurring delays or damage, and recommend corrective actions; negotiate shipping terms within delegated limits and develop and implement improvements to shipping procedures, tracking, and documentation systems.

Facilities

• Coordinate hazardous and medical waste pickups, review manifests, and maintain complete records; investigate discrepancies, pause or refuse pickups that do not meet established requirements, and coordinate corrections with vendors and appropriate internal personnel.
• Receive, move, exchange, and store liquid nitrogen containers and compressed gas cylinders in accordance with required training and company procedures; monitor consumption and supply levels, coordinate replenishment and deliveries, and develop contingency arrangements for delays or unexpected demand.
• Assess building and facility requests, identify appropriate service contacts, coordinate vendor access and maintenance support; prioritize and elevate safety and infrastructure concerns based on urgency and operational impact, and refer laboratory equipment service requests to the appropriate internal team.
• Coordinate workspace setup and support physical relocations within established project plans, arranging logistics with internal teams and service providers to minimize operational disruption.
• Evaluate facilities service costs and vendor performance, investigate recurring service issues, and recommend corrective actions or alternative providers; develop and implement approved improvements to facilities procedures, service tracking, and records.

Qualifications

Required

• Three to five or more years of experience in shipping, receiving, logistics, or facilities operations, preferably in biotechnology, pharmaceuticals, or a regulated laboratory environment.
• Demonstrated ability to independently coordinate regulated domestic and international shipments, including material-specific packaging, courier selection, permits, documentation, labeling, and handling requirements.
• DOT hazardous materials training and certification applicable to assigned duties, or ability to complete it before performing those duties; ability to complete required liquid nitrogen and compressed gas handling training.
• Strong organizational, documentation, communication, and problem-solving skills; proficiency with Outlook, Excel, and Word; ability to evaluate options, coordinate resolutions with limited direction, and recognize when specialist guidance or approval is needed.

Preferred

• Bachelor’s degree in business, operations, supply Chain, logistics, life sciences, or a related field.
• Experience independently investigating shipment delays, documentation discrepancies, inventory shortages, and vendor issues and coordinating effective resolutions.
• Experience assessing shipping options and operational risks while balancing material requirements, delivery timelines, reliability, and cost.
• Experience improving procedures and tracking systems, evaluating vendor performance, and coordinating international or hazardous materials shipments, waste documentation, or inventory replenishment.

Core Competencies

• Independent Judgement and Problem Solving
• Shipping Compliance and Risk Assessment
• Inventory and Resource Planning
• Vendor Coordination and Communication
• Process Improvement and Documentation

Pay Range: $35/hr to $45/hr (Compensation commensurate with experience/expertise/level and could fall outside of the stated range)