Shipping, Receiving, and Facilities Associate

JLSa2 Therapeutics, Inc.; South San Francisco (CA); Sur place; USD 48 000 - 62 000; Plein temps

Résumé du poste

JLSa2 Therapeutics, Inc. in South San Francisco is seeking a Shipping, Receiving & Facilities Associate to coordinate logistics and materials support for laboratory teams.

Under limited supervision, you will assess shipment requirements and arrange domestic and international shipping while ensuring compliance and timely delivery. You will manage receiving, inventory replenishment, waste pickups, and gas supplies, improving procedures and maintaining documentation.

Qualifications

• Three to five or more years of experience in shipping, receiving, logistics, or facilities operations.
• Ability to independently coordinate regulated domestic and international shipments with proper packaging and labeling.
• DOT hazardous materials training and certification or ability to complete it before duties; LN2 and compressed gas handling training.

Responsabilités

• Review shipment requests and determine domestic and international shipping logistics and requirements.
• Evaluate couriers, packaging, temperature controls, and shipping methods; manage permits, documentation, and labels.
• Track shipments, resolve discrepancies, and maintain complete records.
• Receive, inspect, store, and distribute incoming materials; manage replenishment and communicate purchasing needs.
• Analyze shipping costs, investigate delays, and implement improvements to procedures and systems.
• Coordinate hazardous and medical waste pickups and maintain manifests.
• Receive, move, and store liquid nitrogen and gas cylinders; monitor consumption and coordinate replenishment.

Connaissances

Independent judgement

Problem solving

Strong organizational skills

Documentation proficiency

Communication skills

Formation

Bachelor's degree in business, operations, supply chain, logistics, life sciences, or related field

Outils

Outlook

Excel

Word

Description du poste

The Shipping, Receiving & Facilities Associate will coordinate logistics and materials support for laboratory teams. Working under limited supervision, this role will independently assess shipment requirements, determine appropriate shipping arrangements, and coordinate execution within established authority. The associate will resolve operational issues and seek specialist guidance or management approval when needed. This role will manage receiving, inventory replenishment, waste pickups, and gas supplies while improving procedures and documentation systems.

Key Responsibilities

Shipping and Receiving

• Review shipment requests and independently determine domestic and international shipping logistics and requirements based on material classification, destination, intended use, and delivery timelines.
• Evaluate existing and alternative couriers based on material-specific requirements, reliability, timing, and total cost; recommend suitable providers and determine packaging, temperature controls, and shipping methods.
• Prepare and verify shipment permits, documentation, and labels; track inbound and outbound shipments, maintain complete records, investigate and coordinate resolution of delivery, handling, and documentation discrepancies.
• Receive, inspect, store, and distribute incoming materials; evaluate consumption, lead times, storage capacity, and expiration risk to determine replenishment needs, communicate purchasing needs to the purchasing team, and restock designated locations.
• Analyze shipping costs and courier performance, investigate recurring delays or damage, and recommend corrective actions; negotiate shipping terms within delegated limits and develop and implement improvements to shipping procedures, tracking, and documentation systems.

Facilities

• Coordinate hazardous and medical waste pickups, review manifests, and maintain complete records; investigate discrepancies, pause or refuse pickups that do not meet established requirements, and coordinate corrections with vendors and appropriate internal personnel.
• Receive, move, exchange, and store liquid nitrogen containers and compressed gas cylinders in accordance with required training and company procedures; monitor consumption and supply levels, coordinate replenishment and deliveries, and develop contingency arrangements for delays or unexpected demand.
• Assess building and facility requests, identify appropriate service contacts, coordinate vendor access and maintenance support; prioritize and escalates safety and infrastructure concerns based on urgency and operational impact, and refer laboratory equipment service requests to the appropriate internal team.
• Coordinate workspace setup and support physical relocations within established project plans, arranging logistics with internal teams and service providers to minimize operational disruption.
• Evaluate facilities service costs and vendor performance, investigate recurring service issues, and recommend corrective actions or alternative providers; develop and implement approved improvements to facilities procedures, service tracking, and records.

Qualifications

Required

• Three to five or more years of experience in shipping, receiving, logistics, or facilities operations, preferably in biotechnology, pharmaceuticals, or a regulated laboratory environment.
• Demonstrated ability to independently coordinate regulated domestic and international shipments, including material-specific packaging, courier selection, permits, documentation, labeling, and handling requirements.
• DOT hazardous materials training and certification applicable to assigned duties, or ability to complete it before performing those duties; ability to complete required liquid nitrogen and compressed gas handling training.
• Strong organizational, documentation, communication, and problem-solving skills; proficiency with Outlook, Excel, and Word; ability to evaluate options, coordinate resolutions with limited direction, and recognize when specialist guidance or approval is needed.

Preferred

• Bachelor's degree in business, operations, supply Chain, logistics, life sciences, or a related field.
• Experience independently investigating shipment delays, documentation discrepancies, inventory shortages, and vendor issues and coordinating effective resolutions.
• Experience assessing shipping options and operational risks while balancing material requirements, delivery timelines reliability, and cost.
• Experience improving procedures and tracking systems, evaluating vendor performance, and coordinating international or hazardous materials shipments, waste documentation, or inventory replenishment.

Core Competencies

• Independent Judgement and Problem Solving
• Shipping Compliance and Risk Assessment
• Inventory and Resource Planning
• Vendor Coordination and Communication
• Process Improvement and Documentation

Pay Range: $35/hr to $45/hr (Compensation commensurate with experience/expertise/level and could fall outside of the stated range)