Shipping Office Assistant

Sofidel SpA; Oklahoma; On-site; USD 21,000 - 29,000; Full time

Job summary

Sofidel America of Inola is seeking a Shipping-Office Assistant to manage outbound paperwork and ensure accurate, timely data entry in SAP. The role requires coordinating with the Transportation Office and other departments to facilitate deliveries.

Ideal candidates will have 3+ years in shipping/receiving, be bilingual in English and Spanish, and proficient in SAP and MS Office. Local candidates only, long-term commitment requested.

Qualifications

• Minimum 3 years of shipping and receiving admin experience.
• Knowledge of HACCP & OSHA standards.
• Bilingual in English and Spanish.
• Experience with SAP and MS Office.

Responsibilities

• Check in drivers, verify info and orders, log and assign doors.
• Enter data into SAP after loading and bill the order.
• Provide carrier ETA to Transportation Office Assistant.
• Prepare shipping labels for small package shipments.
• Coordinate deliveries with other departments.
• Monitor and reply to emails, scan and file paperwork, print orders, escalate issues.

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Tools

SAP

MS Office

Job description

Sofidel America of Inola is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities