Shipping Office Assistant

Sofidel S.p.A.; Inola (OK); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Competitive Salary

Medical Benefits

PTO & Vacation

Retention Bonus

401K

Career Advancement Opportunities

Job summary

Sofidel America of Inola is seeking a Shipping-Office Assistant to support outbound processing and paperwork in a stable, long-term role. The candidate will verify shipping information, scan and file documents, and perform minor decisional tasks within SAP and related procedures.

The role requires a high school diploma (associate’s preferred), at least 3 years in shipping/receiving admin, HACCP/OSHA knowledge, and bilingual English/Spanish. SAP/MS Office skills are essential for daily tasks.

Qualifications

• High School Diploma required; Associate’s degree a plus.
• Minimum 3 years proven experience in shipping and receiving admin/clerk or similar.
• Knowledge of HACCP & OSHA standards.
• Bilingual in English and Spanish.
• Knowledge in SAP and MS Office.

Responsibilities

• Check in drivers, verify info and orders, add to log, assign a door.
• Data entry in SAP and billing of orders; file completed paperwork.
• Communicate with Transportation Office Assistant about ETA.
• Prepare shipping labels for small package shipments.
• Coordinate with other departments for deliveries.
• Monitor and reply to emails, scan/file paperwork, print orders, escalate issues.

Skills

Bilingual English/Spanish

Shipping & Receiving experience

Excellent organizational skills

Great communication

Knowledge of HACCP & OSHA standards

Education

High School Diploma

Associate’s degree

Tools

SAP

MS Office

Job description

Position Overview

Sofidel America of Inola is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

Position Overview

Sofidel America of Inola is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team! As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• High School Diploma required; Associate’s degree a plus
• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities

Company Benefits

• Competitive Salary
• Medical Benefits
• PTO & Vacation
• Retention Bonus
• 401K
• Career Advancement Opportunities

Work Environment