Shipping Office Assistant

Sofidel SpA; Inola (OK); On-site; USD 38,000 - 48,000; Full time

Job summary

Sofidel America of Inola is seeking a detail-oriented Shipping-Office Assistant to join our team locally for a long-term role. The role involves processing outbound delivery paperwork and verifying shipping data in the system, with minor decision-making as needed.

Responsibilities include driver check-in, SAP data entry and billing, coordinating with the TOA, and preparing shipping labels. Strong English/Spanish communication and knowledge of SAP/MS Office are required.

Qualifications

• Minimum 3 years proven shipping/receiving admin experience.
• Knowledge of HACCP & OSHA standards.
• Bilingual in English and Spanish.
• Proficiency with SAP and MS Office.

Responsibilities

• Check in drivers, verify info, assign doors.
• Data entry into SAP and billing of orders; file paperwork.
• Communicate ETAs with Transportation Office Assistant.
• Prepare shipping labels for small package shipments.
• Coordinate with other departments for deliveries.
• Monitor and reply to emails, scan and file paperwork, print orders for the next day, escalate issues.

Skills

Data entry

Communication

Bilingual English/Spanish

Tools

SAP

MS Office

Job description

Sofidel America of Inola is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!

As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.

Job Responsibilities

• Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
• Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
• Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
• Prepare shipping labels for all small package shipments.
• Communicate with other departments outside of transportation for deliveries.
• Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements

• Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
• Knowledge of HACCP & OSHA standards
• Bilingual in English and Spanish
• Knowledge in SAP and MS Office
• Excellent organizational skills
• Great communication and interpersonal abilities