Shipping & Logistics Coordinator: On-Time Deliveries

EMIT Technologies, Inc.; Sheridan (WY); On-site; USD 28,000 - 41,000; Full time

Job summary

EMIT Technologies is seeking a reliable Shipping Coordinator to ensure customer orders and internal transfers are prepared, documented, and dispatched on time. You will coordinate with carriers, maintain ERP records, and collaborate across departments to support efficient logistics operations and a positive customer experience.

This role requires attention to detail, strong organizational skills, and the ability to work with Inventory, Sales, Production, and Receiving teams to keep shipments

Qualifications

• Previous shipping, logistics, inventory, warehouse, or order-fulfillment experience preferred.
• Strong attention to detail and commitment to order and documentation accuracy.
• Familiarity with ERP systems, shipping software, or carrier portals preferred.
• Experience preparing bills of lading, packing slips, shipping labels, or freight documentation is a plus.
• Ability to coordinate parcel, LTL, and truckload shipments.
• Strong organizational, communication, and problem-solving skills.
• Forklift experience or certification preferred; training may be available.
• Dependable, team-oriented, and willing to support other departments as needed.

Responsibilities

• Pick and prepare customer shipments according to sales and work orders, coordinating with the Packing Department and Inventory Specialists to confirm product availability and readiness.
• Verify order accuracy, packaging integrity, and customer-specific requirements before shipments leave the facility.
• Prepare and document internal transfer shipments, accurately recording materials, quantities, destinations, and delivery details in the ERP system.
• Generate packing slips, bills of lading, shipping labels, export documentation, and other required paperwork while maintaining lot and serial number traceability.
• Schedule pickups with parcel, LTL, and truckload carriers, selecting cost-effective options that meet required delivery timelines.
• Record tracking information and shipment details in the ERP system to ensure sales orders and internal transfers are properly closed.
• Monitor shipment progress, communicate delays or carrier changes, and respond promptly to internal and customer shipping inquiries.
• Coordinate with Inventory, Sales, Production, Material Handling, and other departments to align order readiness, staging, and loading activities.
• Maintain a clean, organized, and safe shipping and staging area using FIFO practices and clearly labeling and separating shipments for efficient loading.
• Assist Receiving and Inventory during downtime or peak periods while consistently following forklift, dock, and material-handling safety procedures.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Teamwork

Tools

ERP systems

Shipping software

Carrier portals

Job description

EMIT Technologies is seeking a reliable Shipping Coordinator to ensure customer orders and internal transfers are prepared, documented, and dispatched on time. You will coordinate with carriers, maintain ERP records, and collaborate across departments to support efficient logistics operations and a positive customer experience.

This role requires attention to detail, strong organizational skills, and the ability to work with Inventory, Sales, Production, and Receiving teams to keep shipments