Shipping & Logistics Coordinator

Emergent Staffing, LLC; Seattle (WA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Emergent Staffing, LLC is recruiting a Shipping & Logistics Coordinator in Seattle, WA. This onsite role offers Mon–Thu in-office work with remote Fridays at the manager’s discretion. Ideal candidates are early-career logistics professionals who enjoy ownership and process improvement.

The position focuses on international freight, shipment tracking, vendor coordination, and supporting purchasing, inventory, and cross‑functional teams in a fast-moving environment.

Qualifications

• 1–3 years in shipping, logistics, or related field.
• Experience coordinating shipments and communicating with vendors.
• Proficient with Excel and Outlook.
• Familiarity with inbound tracking and freight consolidation.

Responsibilities

• Coordinate international shipping and freight.
• Book and manage shipments, including consolidations.
• Work with freight forwarders and vendors on schedules.
• Track shipments and resolve delays.
• Communicate timelines to internal teams.
• Support inventory and forecasting.
• Prepare purchase orders and update systems.
• Coordinate with warehouse to verify receipts.
• Collaborate with accounting on discrepancies.
• Maintain freight documents.
• Identify process improvements.

Skills

Excel

Outlook

ERP system

Shipment coordination

Vendor management

Inventory management

Communication

Tools

Microsoft Dynamics Great Plains

SalesPad

Job description

**This is a direct hire position with one of our clients in Seattle, WA. This role will report onsite Mon-Thurs, with remote flexibility on Fridays at manager’s discretion. Applicants must be authorized to work in the U.S. without sponsorship.**

Our client is seeking a proactive Shipping & Logistics Coordinator to manage international freight, shipment tracking, vendor coordination, and delivery issues while supporting purchasing and inventory operations. This is a great opportunity for an early-career logistics professional who enjoys taking ownership, improving processes, and working closely with purchasing, warehouse, accounting, and international partners.

Responsibilities

• Coordinate international shipping and logistics with a focus on efficient, cost-effective freight transportation.

• Book and manage freight shipments, including consolidations involving multiple factories or vendors.

• Work with freight forwarders, carriers, factories, and vendors to coordinate shipping requirements and delivery schedules.

• Track shipments from origin through delivery and help resolve shipping delays, receiving issues, and other logistics challenges.

• Communicate shipment timelines, delays, and changes to internal teams.

• Partner with international factories to coordinate production timelines, shipment readiness, and inventory availability.

• Maintain relationships with vendors and support purchasing and shipping activity involving suppliers in China and Europe.

• Support inventory management, forecasting, and replenishment to help ensure product availability.

• Prepare purchase orders and maintain accurate purchasing and shipment information within internal systems.

• Work with warehouse teams to confirm received products match expected items, quantities, and specifications.

• Partner with accounting when needed to resolve invoice, receiving, or shipment discrepancies.

• Maintain accurate freight documentation, shipping records, and logistics data.

• Identify opportunities to improve logistics processes, strengthen vendor relationships, and reduce freight costs.

Qualifications

• Approximately one to three years of experience in shipping, logistics, transportation, supply chain, or a related field.

• Hands-on experience coordinating shipments, tracking deliveries, and communicating with vendors, carriers, or freight partners.

• Understanding of inbound shipment tracking, freight consolidation, and delivery reconciliation.

• Experience working with an ERP, inventory, or sales-processing system.

• Working knowledge of Microsoft Excel and Outlook.

• Strong organizational skills, attention to detail, and time-management abilities.

• Ability to manage multiple shipments and competing priorities in a fast-moving environment.

• A proactive work style with the confidence to take initiative and move tasks forward.

• Strong communication, collaboration, and problem-solving skills.

• Ability to work effectively within a close-knit team and build a productive partnership with other team members.

• Willingness to work primarily onsite in Seattle, Monday through Thursday.

Preferred

• Experience with Microsoft Dynamics Great Plains.

• Experience with SalesPad or a similar inventory and sales-processing platform.

• Purchasing, procurement, or purchase order experience.

• Experience in manufacturing, retail, consumer products, or another inventory-driven business.

• Experience coordinating international suppliers or shipments, particularly involving China or Europe.

• Experience partnering with warehouse and accounting teams to resolve receiving or invoicing discrepancies.

• Familiarity with inventory planning for seasonal demand, e-commerce, or wholesale fulfillment.

Our Vetting Process

At Emergent Staffing, we work hard to find the best talent who are the right fit for our clients. Here are the steps of our vetting process for this position:

1. Application (5 minutes)

2. Online Assessment (40-60 minutes)

3. Initial Video Interview (30-45 minutes)

4. Client Video Interview (30-45 minutes)

5. Client On-site Interview (60 minutes)

6. Job Offer!