Shipping Assistant

Red Clover; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Basic Life

AD&D

Disability

401(K) Program

Job summary

Red Clover in New York is seeking a Shipping Assistant to support the secure intake, handling, and movement of high-value string instruments throughout the auction and sales lifecycle.

You will coordinate domestic and international shipping, maintain accurate property records, and assist with vault organization under the Logistics Manager, requiring organization, reliability, and precision.

Qualifications

• 1+ years of experience in shipping, logistics, inventory management, art handling or related field.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and able to prioritize, multi-task, and work under pressure.
• Proficiency with Mac systems, Google Workspace and database or inventory systems.
• Must be able to lift 20-40 lbs.
• Experience with or understanding of stringed instruments is a plus.

Responsibilities

• Receive, unpack, and log incoming instruments and property, creating accurate intake and shipment records.
• Inspect items for shipping damage and escalate concerns as needed.
• Create and maintain property records, including labeling, documentation, and database entry.
• Prepare instruments and related materials for photography, storage, vetting, and auction display.
• Coordinate domestic and international shipping, including packing, documentation, and regulatory requirements.
• Prepare and manage import/export documentation.
• Track outbound shipments and maintain shipment records.
• Support auction preparation, vault and gallery organization.

Skills

Shipping experience

Inventory management

Communication

Mac systems

Google Workspace

Physical ability

Tools

Database systems

Google Workspace

Inventory software

Job description

Shipping Assistant

Department: Operations

Employment Type: Full Time

Location: New York

Reporting To: Logistics Manager

Compensation: $50,000 - $60,000 / year

Description

Red Clover is a New Jersey based outsourced strategic Human Resources firm managing the recruitment process on behalf of a client.

Tarisio is the leading international venue for fine instruments and bows. Launched in 1999, Tarisio revolutionized the market by combining first-class expertise, the efficiency of online bidding, and a firm commitment to ethics and professionalism. Our goal is to make buying and selling instruments increasingly accessible for musicians, patrons, dealers and collectors. We have offices in New York, London and Berlin, and conduct seven auctions per year as well as year round private sales of high value items, selling more than 3,000 fine instruments and bows annually to a truly global market.

The Shipping Assistant supports the secure intake, handling, documentation, and movement of high-value string instruments and related property throughout the auction and sales lifecycle. Working closely with and reporting to the Logistics Manager, this role coordinates domestic and international shipping, maintains accurate property records, and supports auction preparation and vault organization. The Shipping Assistant plays a critical role in protecting assets, ensuring documentation accuracy, and supporting smooth logistical operations in a fast-paced, detail-driven environment.

Key Responsibilities

• Receive, unpack, and log incoming instruments and property, creating accurate intake and shipment records under the direction of the Logistics Manager
• Inspect items for shipping damage, photograph issues, and elevate concerns to the Logistics Manager and relevant teams
• Create and maintain property records, including labeling, documentation, and database entry
• Prepare instruments and related materials for photography, storage, vetting, and auction display
• Coordinate domestic and international shipping, including packing, documentation, customs declarations, and regulatory requirements
• Prepare and manage import/export documentation
• Track outbound shipments, follow up on shipping issues, and maintain shipment-out records
• Respond to client and internal inquiries related to shipping and logistics, escalating complex issues as needed
• Support auction preparation, including vault and gallery organization, inventory tracking, and documentation management
• Maintain shipping supplies, storage areas, humidification equipment, and shipping/receiving operations
• Provide general operational support across the office as directed.

The ideal candidate is highly organized, detail-oriented, and dependable, with the ability to manage sensitive, high-value items and complex logistics with care and precision. They work effectively under the guidance of the Logistics Manager while also operating independently to troubleshoot issues and meet deadlines. Calm under pressure and clear in communication, they bring strong organizational skills, sound judgment, and a collaborative approach to supporting operational priorities.

Knowledge, Skills and Experience

• 1+ years of experience in shipping, logistics, inventory management, art handling or other related field
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and ability to prioritize, multi-task, and deal with high-volume situations
• Proficiency with Mac systems, Google Workspace and database or inventory systems
• Must be able to lift 20 - 40 lbs
• Experience with or an understanding of stringed instruments is a plus

Core Competencies

• Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information
• Ensures Accountability - Holding self and others accountable to meet commitments
• Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals
• Collaborates - Building Partnerships and working collaboratively with others to meet shared objectives
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

Benefits

• Medical, Dental & Vision
• Basic Life
• AD&D
• Disability
• 401(K) Program