Shipping and Receiving Clerk

Maine; Augusta (ME); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Telework option

State benefits package

Job summary

Department of Health and Human Services (DHHS) in Augusta, Maine, is seeking an Inventory & Property Associate I to support the Health and Environmental Testing Laboratory (HETL). The role includes shipping/receiving, data entry into LIMS, and coordinating with chemists, staff and the public to ensure timely results.

The position offers a hybrid work arrangement (up to 2-3 days telework with management approval) and requires competency in inventory principles, SOPs, and Microsoft Office.

Qualifications

• Experience in inventory and property management principles.
• Ability to use independent judgment on work priorities.
• Office/administrative support experience.
• Experience with Microsoft Office products.

Responsibilities

• Enter sample details and demographics into LIMS.
• Assist clients with ordering testing kits and collecting fees.
• Receive and distribute parcel deliveries and maintain supplies.
• Coordinate with chemists, technicians and the public.
• Support scientific staff as needed.

Skills

Inventory control

SOP adherence

Prioritization

MS Office

Education

Administrative support experience

Tools

LIMS

Job description

Department of Health and Human Services (DHHS)

Inventory & Property Associate I

Opening Date: October 9, 2026

Closing Date: October 23, 2026

Job Class Code: 6530

Grade: 11 (Administrative Services)

Salary: $17.81 - $24.58 per hour

Position Number: 02000-1956

Location: Augusta

*This position allows for up to 2-3 days per week of teleworking with management approval.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

The Health and Environmental Testing Laboratory (HETL) is looking for a shipping and receiving/customer service clerk to work at the public health lab, which is responsible for handling environmental samples and materials related to the testing of environmental, clinical, and forensic samples. This position is vital in helping the shipping department supervisor ensure all projects and deadlines are met within a proper time frame and all of our customers’ needs are taken care of. This position also helps with the receipt and distribution of all parcel deliveries to the laboratory and keeping an organized stock of all supplies needed for the department and laboratory.

As a key member of the HETL team, your core responsibilities will include:

• Entering sample details and demographic data into the HETL’s Laboratory Information Management System (LIMS) System
• Working with chemists, microbiologists, water treatment professionals, and the public
• Communicating and assisting clients with ordering testing kits and collecting fees
• Participating in assembly and shipping of sample collection test kits
• Receiving sample collection kits and reviewing paperwork for accuracy and compliance with sample acceptance policies
• Providing support for scientific staff
• Facilitating proper distribution of samples within the laboratory
• Maintaining shipping supply materials

Minimum Qualifications:

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles to perform complex work in conducting inventory operations for a warehouse or stockroom and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities and schedules.

All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Preferred candidates will also have:

• Ability to follow written standard operating procedures
• Ability to adapt to changing priorities
• Ability to apply best practices and standards
• Experience with Microsoft Office products

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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