SF Workplace Operations Lead — Events & Vendor Management

Mistral; San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Mistral in San Francisco is seeking a proactive Workplace Operations Manager to keep the office running smoothly. You will handle vendor relationships, logistics, mail, and event planning to create a great workplace experience for the team.

On-site role requiring 3+ years in office operations, strong organizational and communication skills, and tech-savviness with Google Workspace, Slack, Notion, and ticketing systems. Experience across time zones is a plus.

Qualifications

• 3+ years of experience in an office management or workplace operations role (startup or tech company experience a plus).
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication skills, with a friendly, professional demeanor.
• Ability to multitask and prioritize in a fast-paced, ever-changing environment.
• A proactive, can-do attitude and a genuine desire to help others.
• Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems.
• Experience working across different time zones is a plus.

Responsibilities

• Provide on-site support and serve as a first point of contact for employee questions.
• Perform daily inspections to keep the workplace clean, safe, and orderly.
• Manage office repairs, maintenance schedules, and vendor relationships, escalating issues when necessary.
• Handle incoming mail and package processing.
• Support and manage onsite programs including food, snack, and beverage services.
• Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement, from sourcing through renewal.
• Plan and execute employee engagement events for the local team.
• Serve as the primary point of contact for facilities issues and building management.
• Help maintain a safe, organized, and welcoming office environment.

Skills

Office management

Organizational skills

Communication

Multitasking

Proactive attitude

Cross-time-zone experience

Team collaboration

Access control familiarity

Tools

Google Workspace

Slack

Notion

Ticketing systems

Job description

Mistral in San Francisco is seeking a proactive Workplace Operations Manager to keep the office running smoothly. You will handle vendor relationships, logistics, mail, and event planning to create a great workplace experience for the team.

On-site role requiring 3+ years in office operations, strong organizational and communication skills, and tech-savviness with Google Workspace, Slack, Notion, and ticketing systems. Experience across time zones is a plus.