Workplace Operations Manager

Mistral; San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Mistral in San Francisco is seeking a proactive Workplace Operations Manager to keep the office running smoothly. You will handle vendor relationships, logistics, mail, and event planning to create a great workplace experience for the team.

On-site role requiring 3+ years in office operations, strong organizational and communication skills, and tech-savviness with Google Workspace, Slack, Notion, and ticketing systems. Experience across time zones is a plus.

Qualifications

• 3+ years of experience in an office management or workplace operations role (startup or tech company experience a plus).
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication skills, with a friendly, professional demeanor.
• Ability to multitask and prioritize in a fast-paced, ever-changing environment.
• A proactive, can-do attitude and a genuine desire to help others.
• Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems.
• Experience working across different time zones is a plus.

Responsibilities

• Provide on-site support and serve as a first point of contact for employee questions.
• Perform daily inspections to keep the workplace clean, safe, and orderly.
• Manage office repairs, maintenance schedules, and vendor relationships, escalating issues when necessary.
• Handle incoming mail and package processing.
• Support and manage onsite programs including food, snack, and beverage services.
• Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement, from sourcing through renewal.
• Plan and execute employee engagement events for the local team.
• Serve as the primary point of contact for facilities issues and building management.
• Help maintain a safe, organized, and welcoming office environment.

Skills

Office management

Organizational skills

Communication

Multitasking

Proactive attitude

Cross-time-zone experience

Team collaboration

Access control familiarity

Tools

Google Workspace

Slack

Notion

Ticketing systems

Job description

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

Role Summary

We're looking for a proactive, detail-oriented Workplace Operations Manager to keep our San Francisco office running smoothly. You'll be the backbone of our day-to-day operations. Managing everything from vendor relationships and office logistics to event planning. This is a great fit for someone who thrives in a fast-paced environment, loves solving problems before they become problems, and takes pride in creating a great workplace experience for the whole team.

What You Will Do:

• Provide on-site support and serve as a first point of contact for employee questions

• Perform daily inspections to keep the workplace clean, safe, and orderly.

• Manage office repairs, maintenance schedules, and vendor relationships, escalating issues when necessary.

• Handle incoming mail and package processing.

• Support and manage onsite programs including food, snack, and beverage services.

• Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement, from sourcing through renewal.

• Plan and execute employee engagement events for the local team.

• Serve as the primary point of contact for facilities issues and building management.

• Help maintain a safe, organized, and welcoming office environment.

Who You Are:

• 3+ years of experience in an office management or workplace operations role (startup or tech company experience a plus)

• Excellent organizational skills with strong attention to detail

• Strong written and verbal communication skills, with a friendly, professional demeanor

• Ability to multitask and prioritize in a fast-paced, ever-changing environment

• A proactive, "can-do," "no task too small" attitude and a genuine desire to help others

• Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems

• Experience working across different time zones is a plus

• A collaborative team player who works well with colleagues across departments and builds strong relationships throughout the office

• Experience with access control and visitor management systems (e.g., badge provisioning, guest registration, security credentialing)

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

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