SF Office Operations & Events Coordinator

International Council on Clean Transportation, Inc.; San Francisco (CA); Hybrid; USD 34,000 - 52,000; Part time

Job summary

The International Council on Clean Transportation (ICCT) is seeking a part-time Operations Coordinator in San Francisco (approximately 16 hours per week). You will serve as the primary point of contact for the SF office, helping maintain a welcoming, functional, and well-organized workplace for staff, visitors, and partners.

The role reports to the Senior Global Operations Manager in Berlin and supports the SF Managing Director.

Qualifications

• Minimum 1 year in office management or admin roles.
• Experience coordinating events.
• Strong English communication skills.
• Proficiency with technology, including AI tools, to organize information.
• Highly organized with attention to detail.
• Friendly, proactive, and able to work with staff and visitors.
• Interest in climate/environment issues.

Responsibilities

• Manage day-to-day operations of the San Francisco office, including building communications and visitor/vendor management.
• Foster a positive office culture and organize social events.
• Partner with the San Francisco Managing Director to define and implement office objectives.
• Develop and monitor the SF office budget and expenses; prepare expense reports.
• Provide support on timesheets, expense reports, and calendar assistance.
• Support onboarding and offboarding of SF staff.
• Coordinate logistics for Board meetings and events hosted in SF.
• Ensure adherence to organizational policies; serve as staff resource.
• Provide IT support in coordination with global IT, and manage IT hardware renewals.
• Support safety and emergency preparedness; contribute to plans.
• Assist with special projects.

Skills

Office management

Event coordination

Written and verbal communication

Organizational skills

Customer-facing

Team collaboration

Job description

The International Council on Clean Transportation (ICCT) is seeking a part-time Operations Coordinator in San Francisco (approximately 16 hours per week). You will serve as the primary point of contact for the SF office, helping maintain a welcoming, functional, and well-organized workplace for staff, visitors, and partners.

The role reports to the Senior Global Operations Manager in Berlin and supports the SF Managing Director.