SF Office & Events Ops Lead — Founder EA & Community Builder

Hellyeah AI Inc.; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Hellyeah AI Inc. is seeking an operations-focused EA to support one of our founders at our San Francisco HQ. You’ll run the building, vendors, events, and the community around them, with a strong emphasis on on-site ownership.

You’ll spend time managing facilities, coordinating vendors, handling purchasing, and running weekly event operations—from small dinners to large parties. You’ll also nurture the offline and online community, and ensure smooth executive coordination.

Qualifications

• Several years of running office, facilities, hospitality or venue operations.
• Proven track record in events with measurable results.
• Experience building and growing a local offline community.
• Experience moving people from live events to online communities.
• Strong vendor relationships and ability to manage from quote to invoice.
• SF-based and able to work on-site.

Responsibilities

• Manage property, vendors, and building systems daily.
• Oversee event operations from catering to DJ and AV.
• Coordinate purchasing, receiving, and deliveries.
• Turn founder notes into tracked tasks and follow up.
• Maintain safety, access control, and compliance.
• Keep docs and reports on RSVPs, budgets, and invoices.

Skills

Office operations

Facilities management

Event coordination

Vendor management

Budget tracking

English writing

Tools

Access control systems

AV equipment

Wi-Fi setup

CCTV cameras

Job description

Hellyeah AI Inc. is seeking an operations-focused EA to support one of our founders at our San Francisco HQ. You’ll run the building, vendors, events, and the community around them, with a strong emphasis on on-site ownership.

You’ll spend time managing facilities, coordinating vendors, handling purchasing, and running weekly event operations—from small dinners to large parties. You’ll also nurture the offline and online community, and ensure smooth executive coordination.