Onsite Office & Events Operations Executive

Hellyeah AI; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Hellyeah AI, an applied research company in San Francisco, is seeking an Office, Facilities and Events Manager to run our HQ operations. You will manage property, vendors, security, purchases, and the weekly event calendar while supporting one of the founders.

This on-site role requires hands-on coordination of venues, AV and catering, plus building safety, budgets and community activities. If you thrive in a fast-paced startup environment and love turning complex tasks into efficient processes,

Qualifications

• Years of experience running office, facilities, hospitality or venue operations.
• Track record of events with measurable results.
• Experience building an offline community through multiple events.
• Experience running online community and moving people from events to online space.
• Strong vendor network for catering, cleaning, AV, and security.
• Ability to manage budgets, receipts, and invoices.
• Willingness to work on site in SF.

Responsibilities

• Act as single point of contact with landlord and property manager.
• Oversee on-site vendors and building systems end-to-end.
• Handle office purchasing, receiving, and delivery coordination.
• Run event operations from planning to execution and safety.
• Develop and nurture the offline community and online channels.
• Maintain facility and security policies and post-event cleanups.
• Provide EA support to one of the founders with task tracking.

Skills

Office operations

Event management

Vendor management

Community building

On-site work

Budget & admin

Tools

AV equipment

Job description

Hellyeah AI, an applied research company in San Francisco, is seeking an Office, Facilities and Events Manager to run our HQ operations. You will manage property, vendors, security, purchases, and the weekly event calendar while supporting one of the founders.

This on-site role requires hands-on coordination of venues, AV and catering, plus building safety, budgets and community activities. If you thrive in a fast-paced startup environment and love turning complex tasks into efficient processes,