Settlement Officer

Weichert; Morristown (NJ); On-site; USD 68,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement savings

Paid Time Off

Job summary

Weichert is seeking a Settlement Officer for office-based roles in Morristown, NJ, with responsibilities including processing settlement orders, coordinating HUD-1/Closing Disclosures, and ensuring timely closings. The role acts as primary contact for clients and lenders throughout the closing process.

Ideal candidates have a year in title processing or paralegal experience, strong customer service, and proficiency with HUD docs and MS Office.

Qualifications

• Minimum one year in title processing or real estate paralegal type role preferred.
• Good understanding of HUD-1/Closing Disclosures and endorsements.
• Knowledge of title binders and closing processes.

Responsibilities

• Reviews and processes new settlement service orders and follows up to closing.
• Gathers information and documents from all parties prior to closing.
• Coordinates with lenders to prepare HUD information and closing packages.
• Maintains client communications and updates on transaction status.
• Manages scheduled closings and updates all parties involved.
• Provides daily support via phone and email to customers and team.

Skills

Customer service

Multitask

Written communication

Attention to detail

Time management

Education

High school diploma or GED

Paralegal education or certificate

Associate’s or bachelor’s degree

Title producer license preferred

Tools

Microsoft Office Suite

Job description

Title Closing Services, LLC. is hiring a Settlement Officer in Toms River/Morristown/Cherry Hill, NJ. This is an Office based position. The Settlement Processor is responsible for reviewing and processing new settlement service orders, as well as the coordination and preparation of all necessary closing documents to facilitate real estate settlements. The position acts as the primary point of contact to customers requesting settlement services in order to facilitate a smooth closing process. This position is also responsible for reviewing and processing HUD-1/Closing Disclosures and closing packages for the daily settlements, following up with the lender for HUD approval and receipt of the closing package, while maintaining communication with all parties of the transaction.

Essential Duties and Responsibilities

• Reviews and processes new settlement service orders. Follows up on required documents up to the point of closing (e.g., association documents, Good Faith Estimates, surveys, etc.)
• Orders information to provide clearance to items such as judgments, child support payments, or open mortgages.
• Facilitates customer requests including endorsements, review of documents, and searches. Works closely with the examination team to explain delicate title matters.
• Responsible for gathering information and documents from all parties prior to the closing. Works closely with the mortgage company or lender to prepare preliminary HUD information.
• Manages the order pipeline proactively and effectively schedules closings to the customers’ satisfaction.
• Responds quickly to requests and provides periodic updates to the customer until their request is met. Documents interactions in the client management system.
• Reviews and processes incoming lender instructions in order to complete and obtain approval for the HUD-1/Closing Disclosure and receipt of the lender closing package.
• Requests the status of lender’s wire in order to meet the scheduled closing time.
• Facilitates lender requests with updated loan figures that need to be reflected on the HUD-1/Closing Disclosure.
• Manages scheduled closings effectively and updates the scheduled closings to ensure all parties involved are updated with the current status of the transaction.
• Responds quickly to requests and provides periodic updates to the customer until the HUD-1/Closing Disclosure is approved and closing package is received. Documents transaction status in the Soft Pro system and pipeline report.
• Provides daily support through phone and email to the customers, as well as the Regional Account Executive team.
• Builds and maintains relationships with the Regional Account Executive team, Attorney and Lender Network.
• Participates in special projects, on occasion, in support of the team and leadership, as well as for developmental purposes.
• Coordinates with team members to assist on the training of new processes and procedures.
• Performs other duties as assigned.

Minimum Qualifications

Education, Certification, and License Requirements

• High school diploma or GED
• Paralegal education or certificate Preferred
• Associate’s or bachelor’s degree preferred
• Title producer license preferred

Experience

• One (1) year in a title processing or real estate paralegal role strongly preferred

Knowledge, Skills, and Abilities

• Good understanding of title binders, HUD’s, Closing Disclosures and endorsements
• Thorough understanding of the service process with the ability to build strong working business relationships
• Strong customer service skills
• Proficiency in Microsoft Office suite of products
• Good oral and written communications skills
• Ability to multitask in a fast-paced environment
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Strong attention to detail
• Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)

The estimated base salary range for this position is from $67,500 - $85,000 (annually). The rate of pay offered will be dependent upon several factors including but not limited to the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications.

Weichert offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.

Weichert is an equal opportunity employer. We are committed to non-discrimination on any protected basis, such as veteran status, or any other basis covered under applicable law.