Closing Coordinator

Weichert, Realtors; Morris Plains (NJ); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Weichert Financial Services in Morris Plains, NJ seeks a Closing Coordinator to support mortgage closings in a hybrid work setting. You will coordinate with settlement agents, attorneys, and staff to gather title policies, documents, and fees, and maintain accurate data in Encompass.

The role requires strong attention to detail, good communication, and familiarity with mortgage processes. A high school diploma is required, with an associate or bachelor’s degree preferred.

Qualifications

• High school diploma or GED required; associate/bachelor preferred.
• 1 year related experience preferred; mortgage banking familiarity required.
• Proficiency in Microsoft Office and strong communication and organizational skills.

Responsibilities

• Follow up with settlement agents and attorneys for title policies and related documentation.
• Prioritize tasks by closing dates, including rush closings.
• Enter and update actual title fees and other fees in Encompass.

Skills

Microsoft Office

Oral and written communication

Multitasking

Analytical and problem solving

Attention to detail

Basic math

Office equipment

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Encompass

Funding Shield

Job description

Weichert Financial Services is hiring a Closing Coordinator in Morris Plains, NJ. This is a Hybrid position. The Closing Coordinator is responsible for obtaining preliminary title reports and additional information for the closing. The position reviews information, requests endorsements, and inputs and updates Encompass with fees. The Closing Coordinator triggers alerts in Encompass for change of circumstances within loan files.

Essential Duties And Responsibilities

• Responsible for following up with settlement agents and attorneys for title policies and any title-related documentation.
• Prioritizes tasks based on closing dates, including rush closings.
• Communicates changes to closing dates to Sales and Operations staff.
• Enters actual title fees and updated title fees.
• Requests Funding Shield certificates. Addresses issues as presented.
• Checks Funding Shield’s website for certificate. Uploads certificate into Encompass.
• Triggers change of circumstance alerts for fee changes. Removes alert triggers when appropriate.
• Checks emails for requested documents for loans closing within the next 3-7 days. Sends follow up emails as needed.
• Prepares documents and hands them over to attorneys to be reviewed for inaccuracies; coordinates necessary changes if necessary.
• Performs other duties as assigned.

Education, Certification, and License Requirements

• High school diploma or GED
• Associate or bachelor’s degree preferred

Experience

• One (1) year of related experience preferred
• Mortgage banking familiarity required

Knowledge, Skills, And Abilities

• Proficiency in Microsoft Office suite of products
• Good oral and written communications skills
• Ability to multitask in a fast-paced environment
• Strong analytical and problem-solving ability
• Strong attention to detail
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)

The estimated annual rate for this position is $50,000 to $60,000. The rate of pay is dependent upon several factors including the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications.

Weichert offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and much more.

Weichert is an equal opportunity employer and is committed to providing equal employment opportunities to all individuals. We do not discriminate on the basis of disability, veteran status, or any other characteristic protected by applicable federal, state or local law.