Service Scheduling Coordinator

Hireology; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekends off

40-hour weeks

Health benefits

401(k) with enrollment

Paid training

Growth opportunities

Employee discounts

Referral bonuses

Team-first atmosphere

Job summary

Sunset Ford in Sunset Hills is seeking a Service Scheduling Coordinator to be the first friendly voice for customers, helping keep their day on track and making their experience simple and stress-free.

You’ll handle scheduling for in-store visits and Mobile Service, follow up after visits, and coordinate recalls, maintenance, and rides, ensuring a smooth customer experience from start to finish.

Qualifications

• Customer-service oriented with strong communication skills.
• Comfortable using computers, texting platforms, and learning new systems (CRM experience is a plus).
• Excellent time-management and multitasking in a fast-paced environment.

Responsibilities

• Answering calls, texts, emails, and chats from customers to schedule service.
• Coordinate in-store and Mobile Service appointments and follow up after visits.
• Assist with recalls, maintenance, and repairs scheduling and shuttle/rental coordination.

Job description

Join the Team at Sunset Ford in Sunset Hills – Where Your Voice Makes a Difference

Do you enjoy talking to people, solving problems, and being the reason someone’s day is a little easier?

At Sunset Ford, our Service Scheduling Coordinators are the first friendly voiceour customers hear. You’re not just answering calls—you’re helping people stay safe on the road, keeping their day on track, and making their experience simple and stress-free.

What Your Day Looks Like

You’ll be busy—but in the best way.No two days are exactly the same—but here’s what you can expect:

• Connecting with customers by phone, text, email, and chat
• Scheduling service appointments for in-store visits as well as Mobile Service
• Following up with guests after their visit to ensure everything went great
• Reaching out to guests to schedule recalls, maintenance, and repairs
• Coordinating shuttles, rental vehicles, and complimentary pick-up and delivery

Why You’ll Love Working Here

We don’t just offer a job—we offer a place to grow:

• Weekends off (yes, really!)
• Consistent 40-hour work weeks
• 100% paid health benefits (medical, dental, vision)
• 401(k) with immediate enrollment
• Paid training that can take you anywhere within the Ford network
• Real growth opportunities (with multiple performance reviews in your first year)
• Employee discounts, referral bonuses, and vehicle pricing perks
• A team-first atmosphere where you’re supported every day

What We’re Looking For

• Someone who genuinely enjoys helping people and creating a positive experience
• Strong communication skills—you’re confident, friendly, and professional on the phone and in writing
• A natural problem-solver who can think on their feet and stay calm under pressure
• Comfortable using computers, texting platforms, and learning new systems (CRM experience is a plus!)
• Highly organized with strong time management and the ability to multitask in a fast-paced environment
• Detail-oriented—you don’t let things slip through the cracks
• A team player who supports others and contributes to a positive work environment
• Self-motivated and dependable—you take initiative and follow through
• Adaptable and coachable—you’re open to feedback and always looking to improve
• A positive attitude with a strong work ethic

Bonus (but not required):

• Previous customer service, call center, or appointment scheduling experience
• Automotive experience or interest in the industry

This Role Is for Someone Ready to Commit

This is a full-time, in-office position in the heart of our Service Department. We’re looking for individuals who are dependable, career-minded, and excited to grow with our team. If you’re seeking long-term stability and consistent hours, this is a great fit.

Why This Role Matters

You’re the connection between our customers and our service team. You help keep their lives running smoothly—and that’s something people truly appreciate.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving record.