Service & Projects Coordinator — Boston (In-Office)

CLT Recruiters; Boston (MA); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

HRA deductible funds

Medical coverage on day one

Dental and vision plans

401(k) match

Life & AD&D insurance

Disability insurance

Paid vacation

Licenses paid

Incentive plan

Job summary

The client, a Northeast general contractor, seeks a full-time in-office Coordinator in Boston to keep service and small-project work moving and to run the office day-to-day.

You will support multiple Service and Project Managers, write and distribute subcontracts, track subcontractor insurance, assist with billing, maintain plans and permits, distribute meeting minutes, and act as the central contact for field teams and office staff.

Qualifications

• Experience in construction coordination or office administration.
• Ability to manage multiple responsibilities and shifting priorities.
• Excellent communication and interpersonal skills; professional with clients and colleagues.
• Proficiency in Microsoft Office; familiarity with managing project tools.

Responsibilities

• Support several Service and Project Managers across active projects.
• Write and distribute subcontracts, and manage subcontractor insurance documents.
• Assist with subcontractor billing and payment documentation.
• Prepare and distribute meeting minutes, and follow up on outstanding project documentation and tasks.
• Track property plans, drawings, schedules and permits.
• Communicate regularly with field staff and subcontractors.
• Run day-to-day office operations — vendors, service providers, supplies, scheduling and filing.
• Handle customer inquiries and front-office support as main contact for facility matters.

Skills

Project coordination

Office administration

Multitasking

Communication

Microsoft Office

Independent work

Discretion

Greater Boston area

Tools

Timberline

Procore

Timberscan

Monday.com

Trello

Jobber

Job description

The client, a Northeast general contractor, seeks a full-time in-office Coordinator in Boston to keep service and small-project work moving and to run the office day-to-day.

You will support multiple Service and Project Managers, write and distribute subcontracts, track subcontractor insurance, assist with billing, maintain plans and permits, distribute meeting minutes, and act as the central contact for field teams and office staff.