Service Order Management Specialist - Columbia, MD

VetJobs; Columbia (MD); On-site; USD 36,000 - 56,000; Full time

Job summary

VetJobs is seeking an entry-level Service Order Management Specialist to support service orders in a fast-paced depot environment. You will coordinate with technicians, logistics, and sales to ensure accurate processing and timely communication with customers.

The role emphasizes organization, attention to detail, and effective communication to maintain service quality and customer satisfaction.

Qualifications

• Customer service experience or related experience.
• Familiarity with service order workflows and SLAs is a plus.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Experience with ERP or CRM systems (SAP, C4C) is a plus.

Responsibilities

• Process service orders for calibration, repair, and maintenance.
• Verify accuracy of orders including part numbers and SLAs.
• Coordinate with technicians, departments, and customers.
• Provide timely updates and communicate clearly with customers.
• Assist in training new team members on SOM processes.

Skills

Customer service

Logistics

Administrative tasks

Communication

Education

High School/GED

Associate degree in business administration/logistics

Tools

SAP

C4C

Job description

Job Description

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Position Overview

The Service Order Management Specialist (Service OMS) plays a key role in managing the flow of service orders within the repair and calibration depot. This position is responsible for processing service requests, coordinating with internal teams, and ensuring clear communication with customers throughout the service lifecycle. The Service OMS level 1 ensures accurate and timely handling of service orders while supporting operational efficiency and customer satisfaction. This entry-level role requires strong organizational skills, attention to detail, and effective communication to facilitate smooth service operations.

Tasks

• Service Order Management
• Receive, review, and process customer service orders for calibration, repair, and maintenance.
• Verify accuracy of service requests, including part numbers, serial numbers, and service level agreements (SLAs).
• Assign and route service orders to appropriate technicians and departments.
• Provide timely updates to customers regarding the status of their service orders.
• Customer Support and Communication
• Act as the primary point of contact for customers regarding service order status, estimates, and turnaround times.
• Respond professionally and accurately to customer inquiries by researching and utilizing company tools and resources.
• Troubleshoot order-related issues and follow up with customers to keep them informed.
• Ensure customer satisfaction through timely, accurate, and professional communication.
• Cross-Functional Collaboration
• Work closely with calibration and repair technicians, customer service teams, logistics, and sales to ensure smooth operations.
• Coordinate with customers, technical staff, and service management to resolve issues related to service jobs effectively.
• Provide feedback to engineering and product teams regarding recurring service issues.
• Assist in training new team members on service order management (SOM) processes and tools.
• Foster a collaborative environment by supporting team initiatives and process improvements.
• Problem Solving and Process Improvement
• Identify issues, analyze information, and implement effective solutions to resolve order-related challenges.
• Proactively address service bottlenecks and collaborate with relevant teams to find resolutions.
• Adjust workflows and processes as needed to meet evolving business and customer needs.
• Operational Adaptability
• Manage changing priorities and maintain efficiency in a dynamic, fast-paced environment.
• Adapt to new processes, tools, and customer requirements to ensure operational excellence.

Auto req ID

485257BR

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

• Education:
• High school diploma or equivalent required.
• Associate degree in business administration, logistics, or related field preferred.
• Work Experience:
• 1–2 years of customer service, logistics, or administrative experience.
• Familiarity with managing basic service orders or related tasks is an advantage.
• Technological Knowledge:
• Basic proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with ERP or CRM systems (SAP, C4C) is a plus

City

Columbia

State

Maryland

Job_Category

Operations

Job Code

CustomerService CustomerService

Affiliate Sponsor

Rohde & Schwarz