Service Operations Coordinator

ZwickRoell, LP; Kennesaw (GA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Paid time-off

Health insurance

Vision insurance

HRAs/FSAs

Dependent Care account

401(k) with match

LTD

Voluntary Group Life Insurance

Critical Illness coverage

Off-Work Accident

Job summary

ZwickRoell, LP is seeking a Service Operations Coordinator in Kennesaw, GA to manage quotes for labor, parts, and training; oversee data accuracy and service activities; and coordinate with field engineers, finance, and shipping teams. The role supports service contracts, billing, and order execution in a fast-paced environment.

Ideal candidates have an associate degree or 1–3 years of related experience, plus proficiency with Excel, Outlook, Word, and CRM systems. U.S.

Qualifications

• Associate’s degree preferred or 1–3 years of work experience.
• Basic knowledge of Excel, Outlook and Word.
• Experience with CRM systems.
• Strong organizational skills and pay close attention to detail.
• Excellent written and verbal communication.
• Authorized to work in the United States.

Responsibilities

• Create quotes for labor, spare parts, training, and service contracts.
• Ensure accurate processing of customer data and generate Service Activities (SA).
• Submit quotations for new and renewal service contracts before warranty/expiration and follow up with customers.
• Meet or exceed service department goals for quotations, quotation volume, order entry and revenue.
• Process customer orders for spare parts and labor; document requirements.
• Coordinate with other departments to support installations, billing, and equipment ordering.
• Consolidate and submit service billings weekly; resolve discrepancies.
• Manage shipments and track orders; answer phone lines.
• Arrange international and domestic shipments; communicate with carriers.
• Work with FSEs to reschedule jobs and perform office tasks.
• Quote, coordinate, and schedule ZwickAcademy Training at Kennesaw office.
• Follow policies and seek supervisor guidance as needed.

Skills

Excel

Outlook/Word

CRM

Strong organization

Excellent communication

Education

Associate degree or 1–3 years experience

Tools

Pulse CRM

Microsoft Dynamics

Job description

As a Service Coordinator, you are the architect of client satisfaction, crafting precise quotes for goods and services that set the stage for successful deliveries. You're the pivotal link between ZwickRoell, customers and field service engineers, ensuring a seamless flow of information and goods. Your role extends to being the responsive voice for customer inquiries and the meticulous overseer of billing and order tracking, making every interaction and transaction a testament to our commitment to excellence.

Primary Objective

• Service Operations Coordinator reports directly to the Service Operations Supervisor.
• Create quotes for labor, spare parts, training, and service contracts. Ensuring the integrity of customer data is maintained and accurately processed. Generate Service Activities (SA).
• Ensure that quotations for new and renewal service contracts are submitted to customers in the required time frame prior to warranty or contract expiration. Also communicate and follow-up with customers to maximize contract acceptance.
• Meet or exceed Service Department goals for new quotations, quotation volume, order entry and service revenue.
• Accurately process customer orders for spare parts and labor and document specific requirements for items or services to be delivered by the service department.
• Cross departmental coordination to ensure that the service operations department supports machine installations, service billing, and ordering equipment and gear.
• Works closely with the finance team to consolidate and submit accurate service billings on a weekly basis or as needed. Investigates and resolves discrepancies related to service billing and revenue.
• Manages incoming and outgoing shipments via tracking. Answers incoming phone lines and directs calls as needed.
• Regular attendance and timeliness are expected. There may be times that overtime, or weekend work will be critical functions of the job. Overtime, if applicable, must be approved in advance. Other duties are assigned.
• Arrange international and domestic shipments, researching the status of orders, Track order confirmations, invoices, and deliveries - occasionally requiring communication with UPS, FedEx, and freight companies.
• Work with FSEs to reschedule jobs and perform general housekeeping tasks around the office are also required.
• Quote, coordinate, and schedule ZwickAcademy Training courses held at the Kennesaw office.
• Generally, works from policies and objectives with little functional guidance from Supervisor. Rarely refers specific cases to supervisor unless clarification or interpretation of organization policies is involved.

Experience/Required Skills

• An associate’s degree preferred or 1-3 years of work experience
• Must have a basic knowledge of Excel, Outlook and Word
• Experience with Customer Relationship Management (CRM) systems, preferable Pulse or Microsoft Dynamics.
• Must have strong organizational skills and pay close attention to detail.
• Excellent written and verbal communication skills.
• To be considered for the position, you must be authorized to work in the United States.

Benefits Offered

• Paid time-off
• Health insurance
• Vision insurance
• Healthcare reimbursement accounts such as HRAs and FSAs
• Dependent Care account
• 401(k) Retirement accounts
• LTD
• Voluntary Group Life Insurance
• Ancillary coverages such as Critical Illness and Off-Work Accident

ZwickRoell offers a competitive base salary and full benefits package. To learn more about the company and this exciting opportunity, please visit our website. Take this opportunity to join a professional and successful team where you can make a significant impact immediately.Enjoy a competitive compensation package with generous benefits that include health, dental, vision, life, LTD insurance, and 401k (with match).

OSHA: ZwickRoell provides a workplace free from serious, recognized hazards and complies with standards, rules and regulations issued under the OSH Act. ZwickRoell examines workplace conditions to make sure they conform to applicable OSHA standards . ZwickRoell ensures employees have and use safe tools and equipment; and properly maintain such equipment.

ZwickRoell, LP is an equal opportunity/affirmative action employer.All qualified applicants will receive consideration for employment without regard to sex, (including pregnancy, gender identity and sexual orientation), race, color, religion, national origin, disability, genetic information, protected veteran status, age, or any other characteristic protected by law.