Service Operations Administrative Coordinator

Design Mechanical, Inc.; Louisville (CO); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401K with company match

Disability insurance

Paid time off & holidays

Employee assistance program

Job summary

Design Mechanical, Inc., a Comfort Systems USA Company, is seeking an organized Operations Administrative Assistant to support the service team in Louisville, CO. This non-exempt role requires accuracy, initiative, and the ability to manage multiple priorities in a fast-paced environment.

You will handle customer setups, document revisions, inventory coordination, filter orders, and support service coordinators to ensure smooth daily operations with strong data integrity and clear communication.

Qualifications

• Proven experience in an administrative or operations support role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with inventory or project management systems is a plus.

Responsibilities

• Customer Setup and Data Management: Enter and maintain accurate customer information in the system.
• Document and Workflow Revisions: Manage revisions to documents and workflows with version control.
• Inventory and Part Location Coordination: Oversee part storage locations and coordinate with inventory/warehouse teams.
• Filter Order Management: Track, document, and coordinate filter orders and vendor communications.
• Support for Service Coordinators: Assist with scheduling, service documentation, and tracking service requests.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

Microsoft Office Suite

Inventory/PM systems

Job description

Design Mechanical, Inc., a Comfort Systems USA Company, is seeking an organized Operations Administrative Assistant to support the service team in Louisville, CO. This non-exempt role requires accuracy, initiative, and the ability to manage multiple priorities in a fast-paced environment.

You will handle customer setups, document revisions, inventory coordination, filter orders, and support service coordinators to ensure smooth daily operations with strong data integrity and clear communication.